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Office Manager & Executive Support
Job Location:
Job Location:
Meilen - Switzerland
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
29 August 2026 (9 days ago)
Posted:
Application Deadline:
26 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
What are we looking for
We are seeking an experienced highly organised and proactive Office Manager & Executive Support professional to join our practice specialising in mental health and addiction treatment.
This varied role combines office management executive support people leadership and cross-functional project coordination. It requires a service-oriented professional with a strong hospitality mindset who can manage competing priorities while maintaining the highest standards of confidentiality accuracy and discretion.
This varied role combines office management executive support people leadership and cross-functional project coordination. It requires a service-oriented professional with a strong hospitality mindset who can manage competing priorities while maintaining the highest standards of confidentiality accuracy and discretion.
Your Responsibilities
- Oversee daily office operations ensuring consistently high standards of service professionalism and discretion
- Manage office facilities suppliers equipment maintenance invoices and office-related budgets
- Lead and coordinate the reception team including scheduling holiday coverage performance oversight and service standards
- Ensure a seamless and welcoming experience for clients visitors and external partners and escalate operational issues where necessary
- Maintain office and reception procedures and support employee onboarding offboarding and workplace arrangements
- Provide administrative and organizational support to selected C-level executives and doctors. Manage calendars business travel correspondence and other administrative requirements
- Coordinate monthly leadership meetings annual leadership workshops and team events including presentations documentation and logistics
- Coordinate cross-functional projectssuch as AI tool rollouts office renovations and process-improvement initiativesfrom planning through implementation
- Maintain project plans status reports action trackers and decision logs and provide regular updates to the Chief of Staff
- Handle sensitive client employee and business information with the highest level of confidentiality
You are/have
- Proven experience in office management executive support or a comparable operational role
- Demonstrated experience managing a reception front-office guest-relations or comparable client-facing team
- A strong hospitality and service mindset with the ability to create a professional welcoming and discreet environment
- Demonstrated project-management experience including the delivery of cross-functional projects
- A bachelors degree in hospitality management business administration or a related field or an equivalent professional qualification
- Fluent written and spoken German and English with a minimum C1 level in both languages
- Experience in luxury hospitality private healthcare or another high-service environment would be a strong advantage
- Highly organised and detail-oriened with the ability to manage competing priorities and deadlines
- Proactive and solution-oriented with sound judgement and the ability to work independently
- Excellent leadership stakeholder-management communication and interpersonal skills
- Strong proficiency in Microsoft Office and experience using project-management tools
- High levels of discretion integrity empathy and professionalism
- Availability for work full-time on site
- Ideally available to start already on 1st of October 2026
What we offer
This role provides a unique opportunity to be part of an international high-end environment where service excellence and professionalism are at the heart of everything we do. You will work alongside a motivated and supportive team benefit from a thorough induction and be part of a collaborative and respectful workplace culture. We value openness trust and shared commitment and offer you the chance to make a meaningful impact in a company with a clear mission: helping people achieve life lasting changes.
About us
At The Kusnacht Practice we are passionate about helping clients make sustainable life changes. The Kusnacht Practice is renowned for its absolute dedicated attention and precision honesty and transparency in a warm and empathetic environment for all. We are a young dynamic rapidly growing business that is highly adaptable and constantly evolving. A career at The Kusnacht Practice means challenging yourself to always see opportunities think bigger and go the extra mile in caring for our clients and our team.
Required Experience:
IC
About Company
At The Kusnacht Practice, we are passionate about helping clients make sustainable life changes. The Kusnacht Practice is renowned for its absolute, dedicated attention and precision, honesty and transparency in a warm and empathetic environment for all. We are a young, dynamic, rapid ... View more
