Office Management Manager

The Office Manager manages the offices day-to-day operations ensuring a safe productive and professional environment for employees visitors and stakeholders. The role oversees office administration facilities management vendor relationships workplace services health and safety compliance and employee experience initiatives while supporting business operations and organisational objectives. The Office Manager also leads and participates in special workplace projects including office renovations and workplace improvement initiatives co-ordinating cross-functional stakeholders and vendors to ensure successful delivery with minimal disruption to business operations. 

Key Responsibilities 

Office Operations 
Manage the daily operation of office facilities and administrative services. 
Ensure the office environment is organised functional and maintained to a high standard. 
Develop and implement office procedures policies and best practices. 
Coordinate office moves seating plans and workspace allocation. 
Monitor office budgets and administrative expenses. 
Develop and implement an appropriate approval/expense approval matrix 
Coordinate and monitor in-office and flexible work arrangements 

Facilities Management 
Oversee maintenance repairs and office improvement projects. 
Coordinate with landlords building management and external service providers. 
Manage office equipment furniture and workplace assets. 
Ensure business continuity measures are in place and regularly reviewed. 
Support workplace health safety and environmental initiatives. 
Coordinate with IT on fulfilment maintenance and decommissioning of equipment 

Vendor & Contract Management 
Manage relationships with suppliers contractors and service providers. 
Obtain quotations negotiate contracts and monitor service delivery. 
Ensure vendor compliance with company standards and contractual obligations. 
Process purchase requests invoices and budget approvals as required. 

Health Safety & Compliance 
Ensure compliance with local health safety and workplace regulations. 
Coordinate emergency response plans evacuation procedures and business continuity 
activities. 
Conduct workplace inspections and risk assessments. 
Maintain regulatory and compliance records. 
Ensure all appropriate licences/certificates are renewed and updated 

Employee Experience 
Support onboarding and workplace orientation for new employees. 
Act as a key point of contact for workplace-related inquiries. 
Promote a positive and inclusive office culture. 
Coordinate employee wellness engagement and workplace initiatives. 

Administrative Support 
Supervise reception and administrative support functions. 
Manage office supplies and inventory levels. 
Coordinate corporate events meetings and employee engagement activities. 
Support travel accommodation and visitor management processes. 

Qualifications :

 Bachelors degree in Business Administration Facilities Management Operations Management or a related field preferred. 
Relevant professional qualification in Facilities Management or Workplace Services is advantageous. 
Minimum 35 years of experience in office management facilities management or workplace operations. 

Skills & Competencies 
Strong organisational and multitasking abilities. 
Excellent communication and interpersonal skills. 
Budget management and financial awareness. 
Vendor and contract management experience. 
Problem-solving and decision-making skills. 
Profi ciency in Microsoft 365 applications (Outlook Word Excel PowerPoint Teams). 
Knowledge of health safety and workplace compliance requirements. 
Ability to work independently and manage competing priorities. 

Additional Information :

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time