Office & People Coordinator

Financial technology is a high-growth industry as change and innovation continue to disrupt the status-quo and prompt major transformation. Arcesium is at a particularly interesting time in our own growth as we look to leverage our successfully established market position and expand operations in pursuit of strategic new business opportunities. We value intellectual curiosity proactive ownership and collaboration with colleagues and we empower you to meaningfully contribute from day one and accelerate your professional development.

Position Overview

We are hiring an Office & People Coordinator to own the day-to-day running of our Stockholm office. This is a broad hands-on role covering office administration facilities coordination and local people support - from keeping the office running smoothly to helping make the Stockholm teams experience a great one from onboarding through everyday engagement. Over time the role is expected to grow to include travel and associate support for our broader Sweden and Portugal team. It suits someone organized self-directed and comfortable owning a wide range of responsibilities independently in a small local office setting.

What you will do

• Serve as the primary point of contact for day-to-day operations at our Stockholm serviced office including access administration (issuing/deactivating cards maintaining access lists) and coordinating meeting room readiness supplies and general upkeep.
• Liaise with the serviced office provider and building management on maintenance requests repairs and facility issues.
• Receive review and process incoming vendor and serviced-office invoices coding and routing them to Finance/Accounts Payable in a timely manner.
• Handle mail courier shipping and general vendor coordination.
• Collect verify and securely maintain new-hire documentation as part of onboarding in line with company data handling policies and prepare onboarding hampers/welcome kits for new joiners.
• Support the planning and execution of local team events celebrations and engagement activities.
• Act as a local point of contact for employee questions on office logistics and general administrative support partnering with the broader Human Capital team to foster a connected engaged culture in the Stockholm office.
• Support travel coordination for the Sweden and Portugal region including booking flights accommodation and other travel logistics with potential to grow into broader associate and regional travel support over time.

What youll need

• Fluent in Swedish and English (written and spoken)
• 3 years of experience in office administration facilities coordination or HR/people operations support.
• Strong organizational skills attention to detail and follow-through.
• Comfortable managing multiple priorities independently in a small local office setting.
• Discretion and professionalism when handling employee documentation and confidential information.
• A proactive service-oriented and collaborative approach to work.
• Have a valid work permit to work in the country.

Recruiting Security
Emails from genuine Arcesium recruiters who are employees of the company will always come from some cases you may also be contacted by independent search firms engaged to recruit on our behalf; emails from their employees should always come from their firms applicable domain. Well never ask for your banking information or any payment as part of the recruiting process. If something seems off or youre contacted by an unexpected third party please reach out to us at (US/UK) (India) or (Portugal/Sweden).

Arcesium is an equal opportunity employer.