Site Administrator
Job Location:
Monthly Salary:
Experience Required:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Provide administrative support to Site Managers Project Managers and project teams.
- Maintain and manage site documentation records registers and filing systems.
- Coordinate workforce onboarding site inductions and access requirements.
- Ensure subcontractor compliance documentation is received reviewed and maintained.
- Manage timesheets attendance records and workforce tracking.
- Process purchase orders invoices delivery notes and general procurement documentation.
- Assist with document control procedures including the distribution of drawings reports and project correspondence.
- Prepare meeting minutes project reports and administrative updates.
- Support HSE teams with training records certifications and compliance documentation.
- Liaise with suppliers subcontractors and internal departments to ensure efficient communication and information flow.
- Maintain project databases and ensure all site records are accurate and up to date.
- Support the mobilisation and demobilisation of construction projects.
- Previous experience in an administrative project support or site administration role ideally within the construction engineering or infrastructure sectors.
- Strong organisational and document management skills.
- Excellent attention to detail and ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office (Word Excel Outlook PowerPoint).
- Experience with document management systems (SharePoint Procore Aconex Autodesk Construction Cloud or similar) is advantageous.
- Strong communication and interpersonal skills.
- Fluent Spanish and good level of English.
- Organisation and time management.
- Attention to detail and accuracy.
- Communication and teamwork.
- Problem-solving and adaptability.
- Administrative and document control skills.
- Ability to work in fast-paced project environments.
- Opportunity to work on large-scale technically complex projects.
- Dynamic and collaborative international environment.
- Professional development and career growth opportunities.
- Competitive salary and benefits package.
At Ilerwork we are committed to inclusive recruitment processes based on equal opportunities and non-discrimination regardless of gender age ethnic origin sexual orientation disability or any other personal or social characteristic.
We also guarantee the highest level of confidentiality throughout the entire recruitment process.
Required Skills:
We are seeking a highly organized Site Administrator to provide administrative and document control support across our data centre energy and infrastructure projects. The successful candidate will play a key role in supporting site operations ensuring project documentation is accurate and up to date coordinating workforce records and assisting project teams with the day-to-day administrative requirements of a busy construction site. Key Responsibilities Provide administrative support to Site Managers Project Managers and project teams. Maintain and manage site documentation records registers and filing systems. Coordinate workforce onboarding site inductions and access requirements. Ensure subcontractor compliance documentation is received reviewed and maintained. Manage timesheets attendance records and workforce tracking. Process purchase orders invoices delivery notes and general procurement documentation. Assist with document control procedures including the distribution of drawings reports and project correspondence. Prepare meeting minutes project reports and administrative updates. Support HSE teams with training records certifications and compliance documentation. Liaise with suppliers subcontractors and internal departments to ensure efficient communication and information flow. Maintain project databases and ensure all site records are accurate and up to date. Support the mobilisation and demobilisation of construction projects.
Required Education:
Proven experience in a Commercial Manager Bid Manager Estimator Quantity Surveyor or similar commercial role within the construction industry. Degree in Quantity Surveying Construction Management Civil Engineering Business or a related discipline preferred. Experience preparing tenders and managing procurement activities for large scale construction projects. Strong understanding of construction contracts cost management budgeting and commercial risk assessment.
