Head of Administration & School Operations

We are Imagine Montessori School the only British educational institution in Valencia that applies the Montessori methodologya world-renowned innovative approach focused on fulfilling each students full potential through personalized education tailored to every stage of development. All this within a sustainable environment and a building that certainly turns heads.

We dont just teach here: we transform! We are committed to personalized education through experimentation socialization and the development of key skills. We foster independence respect growth creativity entrepreneurial spirit a love for nature and a sense of belonging to a community.

We are searching for someone with a background in Operations Management Business Administration or Educational Services Leadership who reporting to Mariano Pontón will be responsible for professionalising streamlining and leading the administrative operational and general services of Imagine Montessori School to ensure an efficient safe digitally transformed and family-centric environment.

• Leading Digital Transformation & Administrative Systems: Oversee the school management software ecosystem (Phidias/student info billing transport communications) to simplify workflows automate repetitive tasks (leveraging AI tools) eliminate redundancies and ensure data consistency across all administrative operations.

• Elevating Family Experience & Touchpoints: Establish service standards and clear protocols for reception secretarial services enrolment billing transport and operational communications. Manage collections and sensitive debt follow-ups professionally and constructively while ensuring families receive timely and high-quality support.

• Supporting Academic Operations & School Logistics: Coordinate non-academic logistics for field trips excursions events transport medical permissions photo consents and school material distribution working hand-in-hand with teaching teams and stage heads to keep daily school activities running seamlessly.

• Leading Support Teams & Overseeing General Services: Lead and develop the administration team secretarial staff back-office billing transport and the Head of Procurement and General Services. Manage external suppliers for key outsourced services (catering cleaning facilities maintenance) and ensure compliance with food safety health & safety GDPR and educational regulations.

• Budgeting Compliance & School Leadership: Plan and monitor the operational budget manage billing processes process grants/subsidies (energy training scholarships) lead legal compliance and sit on the Leadership Team to align operational strategy with the schools academic mission.
  

• Solid Professional Experience: Significant background leading operations administration or general services (ideally in an educational international school or high-touch service environment) with direct experience managing teams budgets and external vendors/contracts.

• Educational Background & Hard Skills: A degree or higher qualification in Business Administration Management Operations or related fields. Strong financial acumen (budgeting billing collections) and experience in process standardisation and change management.

• Digital & AI Fluency: Advanced proficiency in Google Workspace (especially Google Sheets) and administrative management software ecosystems paired with a strong interest in automation and applying AI tools to optimise operational workflows.

• Regulatory & Legal Knowledge: Familiarity with data protection (GDPR) occupational health and safety food hygiene standards insurance management and regional education regulations.

• Strategic Soft Skills & Leadership: Exceptional leadership and team development skills a structured process-oriented mindset outstanding communication and conflict-resolution abilities (especially when handling sensitive family or legal matters) and a collaborative approach to sit on the schools Leadership Team.
  

• We are an innovative educational center and a benchmark in Montessori methodology inspired by the goal of transforming education to advance society where everyone can contribute their unique talents to collective progress.

• We are part of Zubi Group Impact a group of impact companies with a single mission: to solve environmental social and economic challenges for a better world through entrepreneurship the development of sustainable urban environments investment and education.

• We are an Employee-Centric Culture organisation which means we are dedicated to constantly creating initiatives designed around your well-being:

  • Holidays: 8 calendar days at Christmas 6 days at Easter the whole month of August and 3 extra public holidays.

  • Health Insurance: access to private medical insurance at a highly competitive rate with proportional company coverage ranging between 10% and 50% depending on tenure and role.

  • Kitchen Service (sustainable zero-kilometer balanced and healthy menus). Plus youll have healthy snacks fruit coffee and tea available throughout the day.

  • Other benefits include childcare/tuition support for staff children discounts on Spring and Summer Camps breakfast/after-school club services and other benefits that promote work-life balance.

• We offer opportunities for continuous development and learning through partially subsidized training courses and workshops as part of our Career Development and Training Policy.

Imagine was founded by three families with experience in the business and educational sectors united by a shared drive: To provide our children with an education that brings out their maximum potential through a different methodology.

Driven by this innovative push from Mariano Pontón and Iker Marcaide and backed by the financial and human support of Zubi Group Impact Imagine Montessori School was born in 2016. A more human learning space that puts each students individual needs at the center and adapts teaching strategies to every persons way of learning.

We believe education transforms the world. Will you join our adventure

You will work in an organisation that makes a positive impact and genuinely cares about its people. Join Imagine where talent passion commitment and continuous learning are part of everyones DNA.

In the meantime if youd like to see what day-to-day life is like at Imagine and stay up to date with our career opportunities follow us on Linkedin Instagram y Facebook. Plus if you want to learn more about education dont miss our Blog

At Imagine we guarantee compliance with current legislation regarding equality objectivity and non-discrimination basing all our recruitment processes solely on candidate qualifications and skills.