Executive Coordinator

Are you someone who thrives on bringing order to complexity and keeping senior leaders one step ahead

Were seeking an Executive Coordinator to support a forward-thinking Global Chief Financial Officer and Company Secretary within a privately owned rapidly expanding organisation operating across Australia Canada the US and the UK.

This opportunity is open to individuals from diverse backgrounds including hospitality retail administration logistics operations or project coordination who are known for their reliability strong judgement and ability to stay organised in fast-paced environments. A consistent career history demonstrating accountability and growth will be highly regarded.

About the opportunity

In this role youll act as a trusted right-hand to the Global CFO ensuring their day-to-day priorities are managed seamlessly. Youll be responsible for coordinating workflows anticipating needs and keeping the function running efficiently behind the scenes.

Youll also be working alongside a leader who actively embraces innovation including AI and emerging technologies to drive smarter and more effective ways of working.

Key responsibilities

• Deliver high-level coordination and administrative support to the Global CFO and Company Secretary.

• Oversee a busy international schedule managing competing priorities across multiple time zones.

• Arrange end-to-end travel including complex international itineraries accommodation and logistics.

• Assist with inbox management and draft communications on behalf of the CFO.

• Build strong relationships with internal and external stakeholders acting as a key liaison point.

• Ensure documentation and records are maintained with accuracy discretion and confidentiality.

• Contribute to continuous improvement by identifying more efficient ways of working including leveraging digital and AI tools.

About you

You might currently be in a role where youre juggling multiple priorities whether in administration customer-facing positions operations or team support and are ready to step into a more strategic coordination role.

Success in this position will come from your ability to stay organised under pressure communicate confidently and build trust with senior stakeholders.

Youll demonstrate:

• Proven reliability and strong performance in a fast-paced environment.

• A stable career history that reflects progression and increasing responsibility.

• The ability to manage competing demands with strong attention to detail.

• Confidence interacting with a wide range of stakeholders supported by high emotional intelligence.

• Clear and professional communication skills.

• Proficiency across Microsoft Office (Outlook Word Excel PowerPoint Teams).

• A proactive solutions-focused approach with a strong sense of ownership.

• Curiosity and openness to using technology and AI to improve workflows.

• Professionalism discretion and sound judgement at all times.

Relevant qualifications in Business Administration or similar are advantageous but not required.

Whats on offer

• A pivotal role supporting a senior global leader in a growing international business.

• Exposure to executive decision-making and global operations.

• Flexible hybrid working with a base in Dandenong South and options to work from home or Mt Eliza.

• The chance to influence how the CFOs office operates and evolves including adopting modern systems and tools.

Apply

If youre looking for a role where you can add real value stay close to senior leadership and grow your capability in a dynamic environment we encourage you to apply.