Executive Assistant Business Coordinator – AI to Transform Care (AITC)

Position Summary

We are seeking an Executive Assistant / Business Coordinatorto support our dynamicAI to Transform Care (AITC) teamworkingon leveraging AI across the care pathway to identify patients faster guide better treatments and improve outcomes at scale-transforming scientific innovation into real-world impact.The successful candidate willbe responsible forproviding high-level administrative support to the team ensuring smooth and efficient operations and contributing to the success of ourcutting-edgeprojects.

BasedinourBarcelonaoffice this roleimpactsthe reputation of the function as it serves as theinitialpoint of contact. This is a fast paced and constantly changing environment which requires resilience and personal flexibility; due to routine and urgent business critical requests across several time zones the position can require to be available outside regular working hours at times.This position involves a high degree of job complexity and involves supporting leaders based in ourZug BarcelonaLondonand Bostonoffices. The ability to work autonomously and with minimal supervision is a critical skill for success in this role.

Responsibilities:

• Manage complex calendars schedule meetings across multiple time zones and coordinate travel arrangements for AITC leadership.

• Handle sensitive information with professionalism and discretion.

• Support expense management procurement and vendor coordination.

• Prepare and edit correspondence presentations briefing documents and reports.

• Act as a liaison between AITC and other AstraZeneca functions (HR Finance IT Facilities) aswell as external partners.

• Own and curate the AITCWorkvivocommunity space - develop a content calendar publish regular updates highlight team achievements and foster engagement across the team.

• Draft internal newsletters announcements and storytelling content thatshowcasesAITCs impact and culture.

• Champion team recognition and celebrate milestones new joiners publications and wins.

• Plan and execute AITC team events - including offsitestownhalls learning sessions and social gatherings (both virtual and in-person).

• Coordinatelogisticsfor external conferences speaker engagements and cross-functional workshops.

• Maintain shared team resources - org charts distribution lists SharePoint sites

• Support hiring activities including interview scheduling candidate experience coordination and onboardinglogisticsfor new team members.

• Act as a culture ambassador for AITC - help shape and sustain a team identity that is inclusive innovative and connected.

• Coordinate pulse surveys feedback loops and engagement initiatives.

• Facilitate connections between team members and colleaguesinother AITC sites (Barcelona Gaithersburg Cambridge Boston etc.).

EssentialRequirements:

• 5 years of experience inaEA business coordinator or operations roleideally supporting senior leaders in a technology data or innovation-focused environment.

• Demonstrated experience in community management or internal communications-comfortable creating content managing digital platforms and engaging diverse audiences.

• Event planning experience - proven ability toorganiseeventsofvarying scale from intimate team workshops to large-format offsites.

• Exceptionalorganisationalskills - able to juggle multiple priorities manage ambiguity and deliver under pressure with minimal supervision.

• Strong communicationskills - excellent written and verbal English; ability to craft compelling narratives and communicate with stakeholders at all levels.

• Digital fluency - proficient in Microsoft 365 (Teams SharePoint PowerPoint Excel Outlook) and comfortable adopting new collaboration tools (e.g.Workvivo Miro Slack).

• Cross-cultural agility - experience working in global matrixedorganisationsacross multiple time zones.

• Proactive and solutions-oriented mindset - a self-starter whoanticipatesneeds takes initiative and drives things to completion.

Desirable Qualifications:

• Familiarity with AItransformcare or digital health concepts and terminology.

• Experience withWorkvivoor similar employee engagement platforms.

• Experience in the pharmaceutical biotech or healthcare industry.

• Additionallanguages (Spanish and/orFrench) are a plus.

Education:ABachelors degree in Business Administration Management or a related field is preferred.