Administrative Coordinator

An admin wizard wanted.

Were the Internal Services team - team behind the scenes making the magic happen: so our operational teams can deliver smoothly and stay happy doing it (or at least admin-hassle free:) ). Were spread across different locations but were a close integrated crew who genuinely love what we do - and were looking for one more amazing person to join us and share the joy (and ok pain sometimes too).

Location: Spain - onsite remote & hybrid options: whichever works best for you!

Why E&C Consultants

You can read more details here: Becoming an E&Cer but in big lines:

• We are a Great Place To Work certified company - employee satisfaction stamped by our staff

• We implemented a Flexible and Empowering Culture - we pioneer with ourunique Teal management style which includes Empowerment Ownership Self-Management Integrity Transparency and Trust

• We offer 46 days off / year (yes 46!) regardless of the country you live & work in

What will you do

As the go-to person for all things people and office operations youll keep our day-to-day running smoothly while supporting E&Cers:

• Own the payroll process by partnering with our external payroll providers to ensure salaries are paid accurately and on time while keeping contracts benefits and employment conditions fully compliant with legislations

• Be the first point of contact for employees providing support on payroll holidays leave contracts benefits travel arrangements office equipment and a wide range of day-to-day administrative questions

• Coordinate with external partners including accountants insurance providers and other local stakeholders ensuring information is shared accurately and efficiently

• Keep the office running like clockwork by managing office supplies equipment correspondence visitor reception incoming calls and relationships with service providers (e.g. maintenance vendors)

• Oversee workplace resources including fleet mobile phones internet services laptops and other office equipment ensuring everything is available and functioning smoothly

• Coordinate business travel for the employees arranging flights accommodation car hire and itineraries to ensure hassle-free travel

• Jump in wherever needed providing proactive ad hoc support to help the team and business operate efficiently.

What makes you a perfect match

• Fluent English and Spanish is a must (verbal and written) any other language is a plus

• Relevant experience inadministrative support

• Exceptional organizational skills

• Agility to respond to changing priorities demands and timelines

• A can-do attitude a mind-set of process improvement and willingness to learn new skills

• Reliability trustworthiness and maintaining confidentiality

• Good knowledge of Microsoft Office

  
  

If you are still here and reading you must be really interested.
Great as E&C is the best place to be! Last but not least then a sneak peek into our application process:

• First call with Team Leader or HR -30 min(we can also launch a Hireflix campaign in case of a high volume of applications where youd be asked to record a one-way interview. Its fun!:) )

• Assessment: online ability tests personality questionnaire -45min

• Final round interview: Business case (to be prepared in advance) & discussion on the online assessment meeting the team -90min

The process usually takes around 2-3 weeks. Time to click apply!

Through my application for a role with E&C I hereby authorize the Company to process my personal data for the purposes of the job recruitment. I declare that I am aware of the voluntary submission of data and I am informed about the right to access the data and the right to correct it.

Your personal data will be processed by E&C Group BV with its registered seat in Kortrijk Belgium and its affiliates for the purposes of the recruitment process only. The list of all affiliates may be found at .