Administrative Assistant – Business Development Swiss market

About Forvis Mazars

Forvis Mazars is a leader in audit tax and advisory services operating worldwide across 100 countries and territories. Join our 40000 strong team to grow your career through global opportunities diverse projects and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.

As a Back Office Assistant you will be part of Forvis Mazars Group based in our Center of Excellence in Barcelona supporting the smooth running of operations through efficient administrative management team support and coordination of internal processes in an international environment.

Your impact

Join Forvis Mazars and support our Audit teams across Switzerland from our Barcelona this role you will play a key part in the preparation of high-quality proposals and client materials contributing directly to our business development efforts and helping win new audit engagements.

Your responsibilities

• Support the preparation of audit proposals (RFPs) presentations and client deliverables
• Produce high-quality impactful documents in line with brand and client expectations
• Collaborate closely with Audit teams across Switzerland
• Manage and update sales opportunities in our CRM system (Salesforce)
• Ensure consistency accuracy and high attention to detail across all deliverables
• Contribute to process improvements and efficiencies in proposal management
• Provide structured administrative and coordination support to the Audit business development activities

Your profile

• Proven experience in proposal management business development marketing or a similar role ideally within a services industry
• Additional experience in business development account management project management or marketing would be considered as an asset.
• Fluency in English and French (C1 minimum). German (C1) is a plus both written and spoken
• Advanced proficiency in MS Office particularly PowerPoint and a strong interest in leveraging digital and AI-enabled tools including the regular use of Copilot and similar solutions.
• Experience with CRM tools (e.g. Salesforce) is a strong advantage
• Strong ability to manage priorities and multiple deadlines in a fast-paced environment with a clear sense of ownership
• Stakeholder-oriented able to understand needs and translate them into pragmatic value-adding solutions
• Detail-oriented and quality-driven with clear and structured written communication skills
• Proactive and organised able to work independently while contributing effectively to a collaborative international team

What we offer

• An international role based in Barcelona working closely with Swiss Audit teams
• A dynamic and collaborative environment with direct business impact
• Opportunities to take ownership and contribute to strategic initiatives
• Learning and development opportunities within a growing international firm
• Flexible working environment

Working location

This position is based in Barcelona supporting our Audit teams across Switzerland.

At Forvis Mazars diversity and inclusion are an integral part of our culture they strengthen the way we collaborate grow and move forward together. A workplace where everyone can be themselves is the foundation for bold ideas continuous learning and meaningful impact.

We are committed to attracting talent that reflects the diversity of our clients and communities regardless of background nationality disability beliefs social background age sexual orientation or gender identity. We select candidates solely based on their skills knowledge qualifications and experience.

Belong. Grow. Impact with your unique perspective.