Executive Virtual Assistant

Location: 100% Remote (Philippines South Africa and LATAM)
Employment Type: Independent Contractor
Hours: 30 hours per week
Compensation: USD $1400$1800 per month (based on experience)

About the Role

We are seeking a highly organized proactive and detail-oriented Executive Virtual Assistant to support a founder across multiple ventures including a SaaS business property operations and personal administration.

This is a long-term remote opportunity for someone who thrives in a fast-paced environment takes ownership of their work and enjoys supporting both business and personal priorities.

Key Responsibilities

Executive & Administrative Support

• Manage inboxes and calendars across business and personal accounts
• Coordinate meetings across multiple time zones
• Prepare proposals quotes and business documents
• Track tasks deadlines and follow-ups
• Maintain organized records spreadsheets and documentation

Operations & Finance Support

• Assist with project and operational coordination
• Support invoicing expense tracking receipt reconciliation and payment follow-ups
• Conduct research and help create processes and SOPs

Property & Personal Support

• Coordinate with suppliers contractors and vendors
• Assist with property-related administration and communications
• Manage travel arrangements appointments subscriptions and general life admin
• Make phone calls on behalf of the founder when required

Tools Youll Use

Examples include:

• Google Workspace
• ClickUp
• HubSpot
• Slack
• Xero
• Notion
• PandaDoc
• ChatGPT and other AI tools

Experience with all tools is not required but you should be comfortable learning new technology quickly.

What Were Looking For

• Excellent spoken and written English
• Strong organizational skills and attention to detail
• Ability to work independently and proactively
• Professional communication skills and confidence making phone calls
• High level of discretion and confidentiality
• Experience supporting executives founders or small business owners is preferred
• Familiarity with AI tools such as ChatGPT or Claude is highly desirable

Required Experience:

Junior IC