VIP Premier Payroll Consultant

1. Legislative Compliance Review

• Alignment with the Basic Conditions of Employment Act (BCEA) including working hours shift patterns overtime and leave provisions
  
• Compliance with the Labour Relations Act (LRA) where applicable to payroll practices
  
• Verification of PAYE calculations in line with the Income Tax Act
  
• Review of all statutory submissions and compliance requirements with SARS (EMP201 EMP501 IRP5s)
  
• UIF and SDL contribution accuracy and compliance
  

2. Payroll Processing and Controls

• Review of payroll processes controls and approval structures
  
• Payroll reconciliation processes (payroll to bank and general ledger)
  
• Accuracy of earnings deductions and net pay calculations
  
• Review of onboarding terminations and payroll changes
  

3. System Configuration (VIP Premier Payroll)

• Review of earnings and deduction codes
  
• Validation of tax and statutory configurations
  
• Leave overtime and benefit configuration within the system
  
• Assessment of reporting accuracy and system utilisation
  

4. Overtime and Working Hours Compliance

• Verification of overtime calculations and applicable rates
  
• Correct computation of reduced working hours and the impact on leave and sick leave
  
• Compliance with BCEA overtime limits
  
• Treatment of Sunday and public holiday work
  
• Review of pay simulations and calculation accuracy
  
• Alignment between timesheets/rosters and payroll
  

5. Leave Management

• Annual leave accruals and balances
  
• Sick leave cycles and compliance
  
• Family responsibility and maternity leave handling
  
• Alignment between policy system configuration and payroll outcomes
  

6. Employee Benefits and Deductions

• Medical aid retirement funds and group risk deductions and contributions
  
• Fringe benefit tax treatment
  
• Third-party payment reconciliations
  
• Verification of authorised and compliant deductions
  

7. Data Integrity and Masterfile Management

• Accuracy and completeness of employee master data
  
• Controls over changes to payroll information
  
• Review of banking detail controls and audit trails
  

8. Reporting and Reconciliations

• Monthly payroll and statutory reconciliations
  
• SARS submission alignment and accuracy
  
• Annual reconciliation processes (EMP501)
  

9. Risk and Fraud Assessment

• Identification of potential payroll fraud risks including ghost employees
  
• System access controls and permissions
  
• Review of manual overrides and control weaknesses
  

10. Process Efficiency and Retooling

• Identification of inefficiencies and process gaps
  
• Recommendations for automation and improved workflows
  
• Development of practical implementable solutions
  
• Establishment or refinement of standard operating procedures