Strategic Sourcing Specialist Product and IT Procurement

PayInc is a purpose-driven payments provider building on over 50 years of trusted history in South Africas payments ecosystem. Our mission is to connect people businesses and economies through secure efficient and inclusive digital payments infrastructure and be a catalyst for financial inclusion and economic growth. From EFTs and cards to PayShap PayInc provides the backbone that enables money to move safely across the economy. At our core we exist to make great connections empowering participation enabling growth and ensuring no one is left behind.

PURPOSE

The primary objective of this role is to ensure efficient effective and uniform processes for the procurement of Product and Customer related products and services within PayInc. To establish a sustainable and systematic approach to strategic procurement while overseeing the sourcing to post contract management cycle. Plan direct and coordinate the sourcing contracting and purchasing of products and services as well as proactively support PayInc to drive ongoing standardization.

To provide advice and support in the development and implementation of procurement planning and associated service delivery processes methods and techniques enabling the procurement of products and or services in the CPSO Department.

You will engage with the following stakeholders:

• Business owners product development and CPSO
• Project teams
• Human Capital
• Procurement Finance; and
• Legal Risk and Compliance
• Customers and Suppliers
• Shareholders
• Executive Team

Your key responsibilities include:

Supplier Management

Category Management:

• Develop commodity strategies category plans and commercial solutions aligned to best in class business drivers for delivering specific components thereof.
• Develop a fact-base to appropriately understand market analytics and category dynamics these include Total Cost of Ownership (TCO) models comparative analysis spend analysis trend analysis risk analysis benchmarking etc.
• Develop comprehensive business cases in order to support strategies for approval by senior stakeholders such as Heads within the CPSO business areas.
• Work with identified business area to embed and ensure compliance with the Group Procurement Policies. Assist Head of Procurement in delivery of commercial and contractual elements through commercial negotiations leading to awarding contracts.
• Ensure all financial risk strategic and commercial considerations are optimised using due diligence checks best in class strategies and general market knowledge

Supplier Management

Benefits Realisation:

• Ensure sustainable savings by identifying opportunities and delivering benefits against all targets through effective cost reduction cost avoidance and revenue generation opportunities. Introduce Value Add and Value Engineering (VAVE) initiatives that will contribute to savings and maximize value.
• Report on performance against targets for benefits realization by extraction of data through MI.
• Devise methods to optimize processes and eradicate waste to drive value throughout the supply chain. Introduce innovation that will add strategic benefit through mutual relationships and synergies by working with the internal customers (business units) and third-party suppliers.

Supplier Management

Contract Management:

• Delivery of effective contract management will include -
• Service delivery management: ensuring that the service is being delivered as agreed to the required level of performance and quality by working timeously and to agreed deadlines. Create and maintain relationships to keep business engagements cordial. Optimise the efficiency effectiveness and economy of the service or relationship described in the contracts by balancing costs against risks and actively managing the contractual relationship.
• Transactional Integrity: Ensure transactional integrity is adhered to for each step in the P2P process and all transactions are in line with company compliance and policies by reviewing the monthly reporting and working with the allocated business units. Ensure that all contractual information is loaded onto SAGE (Procurement Platform) for each deal that is completed prior to benefit sign off as per the agreed Sourcing Process (sign off will not occur unless this is done). Address all enquiries to add resolution related to supplier payments and invoicing.

Stakeholder Management

• To support the organisation in achieving its strategic objectives by interpreting and influencing both the external and internal environments and by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives.
• Positioning stakeholders according to the level of influence impact or enhancement they may provide to the business or its projects.
• Recognize and acknowledge stakeholders needs concerns wants authority common relationships interfaces and align this information with the overall delivery strategy.
• Ensure communication standards are transparent honest and open with stakeholders
• Governance and Compliance: Ensure that all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported by the Compliance team throughout the year. Ensure that all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units. Complete all training requirements in order to understand requirements against governance and compliance

Stakeholder Engagement

• Manage and maintain good stakeholder relationships
• Understand customer needs and supplier contribution and utilize to drive optimal operational results

Compliance

BBBEE

• Achieve all targets related to BBBEE and transformation through due consideration in the processes of procuring products and services where required.
• Ensure procurement compliance with BEE objectives Create and set BEE targets to develop implement and manage BEE policies procedures and initiatives in line with legislative and compliance requirements (e.g. the DTI Construction Sector Codes Employment Equity Act in respect of the Group BEE ownership Socio Economic Development as well as Preferential Procurement and Supplier Development commitments).
• To manage and develop Group Supplier Development programs were required.
• Partner with the business units to manage and develop skills development strategies to ensure the appropriate spend is focused in the right category and spend areas

Compliance and Risk

• Policies and procedures: Develop amend and implement relevant policies and procedures
• Compliance: Ensure compliance with relevant policies & procedures regulation and legislation
• Risk: Ensure risks are reported on and mitigated

People

• People Processes: Manage employees through the employee lifecycle including recruit manage performance and reward
• People Development: Build a high-performance team through regular individual and team engagement sessions. Identify talent coach and develop to ensure talent retention

QUALIFICATIONS / KNOWLEDGE

• BCom degree or equivalent certification related to Procurement Supply Chain or Purchasing and Supply
• 7-10 years in a Sourcing environment with focus on the following categories: Products including Transactions Cleared on an Immediate Basis (TCIB) Cash Services Card Fraud Management Electronic Payments Faster Payments Business Development and Customer Services.
• Proven track record of delivery and achievements in Category Management Strategic Sourcing Contract Management and Supplier Relationship Management. The individual must be able to undertake Category Planning resulting in a Category Strategy have strong negotiation experience in the outlined categories and good skills in managing such relationships with ICT service providers.
• MCIPS qualification
• Experience in financial services or ICT industry
• International technology related sourcing contract and supplier management experience

EXPERIENCE

• A minimum of 7-10 years relevant experience in the ICT / Financial Services Sector
• A minimum of 7 years financial services experience

Knowledge & Skills

• To provide advice and support in the development and implementation of procurement planning and associated service delivery processes methods and techniques enabling the procurement of company goods and or services in compliance with org. policy for: Transactions Cleared on an Immediate Basis (TCIB) Cash Services Card Fraud Management Electronic Payments Faster Payments Business Development and Customer Services.
• Managing complex sourcing events for Transactions Cleared on an Immediate Basis (TCIB) Cash Services Card Fraud Management Electronic Payments and Faster Payments.
• Detailed knowledge of the characteristics of: Transactions Cleared on an Immediate Basis (TCIB) Cash Services Card Fraud Management Electronic Payments Faster Payments Customer Services and Business Development.
• Experience in authoring administering negotiating initiating and terminating contracts with regards to IT and Product suppliers.
• Knowledge of IT and Product strategies and industry trends
• Knowledge of planning scheduling and project/deal control
• Experience handling large IT / Product related commercial procurement deals.
• Provide analysis guidance and assistance on a variety of technologies and Product categories
• Stakeholder Management
• Communication Skills
• Customer focused
• Intermediate knowledge is required a of all Microsoft desktop applications such as Word Excel and PowerPoint
• ERP / Source to Pay systems