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Senior Coordinator Committees
Job Location:
Job Location:
Pretoria - South Africa
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
2 August 2026 (30+ days ago)
Posted:
Application Deadline:
30 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
UP Professional and Support
OFFICE OF THE REGISTRAR (SECRETARIAT)
SENIOR COORDINATOR: COMMITTEES
PEROMNES POST LEVEL 8
The University of Pretoria is one of South Africas top research-intensive universities dedicated to producing high-quality impactful research that addresses complex contemporary issues. It is one of the most significant producers of research and makes a major contribution to postgraduate and postdoctoral fellowship training as well as nurturing and supporting researchers at different stages of their research careers. It is home to the largest number of National Research Foundation (NRF)-rated researchers. The University has developed infrastructure and a number of research platforms including the Future Africa Platform that support multi- inter- and transdisciplinary research across the institution. The University is continuously expanding its research partnerships and collaborations worldwide.
The Universitys nine faculties and business school offer a wide range of undergraduate and postgraduate programmes recognised internationally. It offers quality education to a cohort of approximately 55000 students from across the diversity of the South African population and awards approximately 14% of all degrees conferred annually by South African public universities.
The University of Pretoria is committed to equality employment equity and pursuit of excellence and diversity the University of Pretoria invites applications for the position of Senior Coordinator: Committees (Secretariat) in the Office of the Registrar.
RESPONSIBILITIES
The Senior Coordinator: Committees provides a high-level professional meeting management and governance support service to key institutional committees including Council Council Committees the Executive Committee and its subcommittees Senate and Senate Committees Senate Executive and the Institutional Forum. The role is responsible for coordinating the full meeting management cycle and ensuring compliance with governance frameworks including the Higher Education Act the University Statute and relevant institutional policies and procedures. The successful incumbent will also provide strategic administrative information and language support to senior leadership structures and contribute to the effective functioning of the Secretariat within the Office of the Registrar. Other responsibilities include but are not limited to the following:
Meeting Management and Secretariat Function
Support to the Head: Secretariat
Liaison and Communication
MINIMUM REQUIREMENTS
ADDED ADVANTAGES AND PREFERENCES
REQUIRED COMPETENCIES (SKILLS KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
REMUNERATION
The annual remuneration package will be commensurate with the incumbents level of appointment as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
APPLICATION PROCESS
Applicants are required to submit their applications online via the Universitys website at . Navigate to About UP select Career Opportunities click on Browse Jobs and choose the relevant position to apply.
In applying for this position the following should be attached:
CLOSING DATE: 4 AUGUST 2026
Mrs Elzanie Slabbert (email: ) for role-related enquiries
Ms Busi Khumalo Tel: (email: ) for application-related enquiries.
Should you not hear from the University of Pretoria by 31 October 2026 please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality employment equity and diversity.
Preference may be given under the Universitys Employment Equity Plan and its Employment Equity goals and targets but not limited to candidates from under-represented designated groups.
All candidates who comply with the appointment requirements are invited to apply.
By applying for this vacancy candidates consent to undergo verification of personal credentials and related information including but not limited to qualifications criminal record (including sexual offences) credit record and current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right not to fill the advertised position.
OFFICE OF THE REGISTRAR (SECRETARIAT)
SENIOR COORDINATOR: COMMITTEES
PEROMNES POST LEVEL 8
The University of Pretoria is one of South Africas top research-intensive universities dedicated to producing high-quality impactful research that addresses complex contemporary issues. It is one of the most significant producers of research and makes a major contribution to postgraduate and postdoctoral fellowship training as well as nurturing and supporting researchers at different stages of their research careers. It is home to the largest number of National Research Foundation (NRF)-rated researchers. The University has developed infrastructure and a number of research platforms including the Future Africa Platform that support multi- inter- and transdisciplinary research across the institution. The University is continuously expanding its research partnerships and collaborations worldwide.
The Universitys nine faculties and business school offer a wide range of undergraduate and postgraduate programmes recognised internationally. It offers quality education to a cohort of approximately 55000 students from across the diversity of the South African population and awards approximately 14% of all degrees conferred annually by South African public universities.
The University of Pretoria is committed to equality employment equity and pursuit of excellence and diversity the University of Pretoria invites applications for the position of Senior Coordinator: Committees (Secretariat) in the Office of the Registrar.
RESPONSIBILITIES
The Senior Coordinator: Committees provides a high-level professional meeting management and governance support service to key institutional committees including Council Council Committees the Executive Committee and its subcommittees Senate and Senate Committees Senate Executive and the Institutional Forum. The role is responsible for coordinating the full meeting management cycle and ensuring compliance with governance frameworks including the Higher Education Act the University Statute and relevant institutional policies and procedures. The successful incumbent will also provide strategic administrative information and language support to senior leadership structures and contribute to the effective functioning of the Secretariat within the Office of the Registrar. Other responsibilities include but are not limited to the following:
Meeting Management and Secretariat Function
- Manage the complete meeting management process for institutional governance committees assigned by the Registrar in consultation with the Head: Secretariat;
- Draft and manage annual meeting schedules in consultation with relevant stakeholders;
- Coordinate the submission preparation and distribution of committee documentation including agendas and supporting documentation;
- Compile high-quality agendas and ensure timely circulation to committee members via the institutional meeting management system;
- Record comprehensive and accurate minutes of meetings and ensure decisions and actions are clearly documented and communicated;
- Maintain document control systems and meeting records including referencing archiving and database management;
- Coordinate meeting logistics including venues travel arrangements IT support and refreshments;
- Facilitate voting processes and electronic presentations during meetings;
- Track committee decisions and follow-up actions ensuring progress is monitored and feedback is obtained;
- Maintain updated membership records and monitor the terms of office for committee members;
- Ensure all governance processes comply with applicable legislation policies committee charters and delegations;
- Maintain strict confidentiality regarding governance matters;
- Produce high-quality error-free documents including minutes reports agendas and correspondence.
Support to the Head: Secretariat
- Provide meeting management and administrative support to the Head: Secretariat;
- Stand in for the Head: Secretariat in meetings when required;
- Support Secretariat operations through delegated responsibilities;
- Provide operational continuity by assisting other Senior Coordinators within the Secretariat when necessary.
Liaison and Communication
- Liaise with internal and external stakeholders including Executive members Deans Directors Council members and other governance stakeholders;
- Respond to committee-related enquiries and provide guidance on governance processes;
- Ensure professional communication and uphold the reputation of the Secretariat and the Office of the Registrar;
- Coordinate the effective flow of information between committees and stakeholders;
- Provide guidance on governance protocols committee procedures and communication standards.
MINIMUM REQUIREMENTS
- A relevant Bachelors degree or equivalent qualification in a relevant field.
- At least four years proven experience in the following:
- Meeting management within an Executive or senior management environment;
- Demonstrated experience in drafting and editing high-level management documentation such as agendas reports and minutes;
- Managing information flow and documentation within a senior management environment;
- Liaising with senior executives and governance structures;
- Document and database management;
- Working with governance committee structures.
ADDED ADVANTAGES AND PREFERENCES
- An Honours degree in a relevant field;
- A thorough understanding of the South African higher education sector;
- A valid drivers licence.
REQUIRED COMPETENCIES (SKILLS KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Advanced meeting management and governance administration;
- Exceptional written and verbal communication skills in English;
- Strong editorial proofreading and document preparation skills;
- Advanced computer literacy (MS Word Excel PowerPoint Acrobat);
- Experience with online meeting platforms (Microsoft Teams Zoom Google Meet);
- Project management planning organisational and time management skills;
- Strong attention to detail and the ability to produce high-quality documentation;
- Ability to work under pressure and meet strict deadlines;
- Strong stakeholder engagement and relationship management skills;
- High level of integrity and confidentiality.
PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.
REMUNERATION
The annual remuneration package will be commensurate with the incumbents level of appointment as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
APPLICATION PROCESS
Applicants are required to submit their applications online via the Universitys website at . Navigate to About UP select Career Opportunities click on Browse Jobs and choose the relevant position to apply.
In applying for this position the following should be attached:
- A comprehensive CV;
- Certified copies of qualifications;
- Names e-mail addresses and telephone numbers of three referees whom we have permission to contact.
CLOSING DATE: 4 AUGUST 2026
Mrs Elzanie Slabbert (email: ) for role-related enquiries
Ms Busi Khumalo Tel: (email: ) for application-related enquiries.
Should you not hear from the University of Pretoria by 31 October 2026 please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality employment equity and diversity.
Preference may be given under the Universitys Employment Equity Plan and its Employment Equity goals and targets but not limited to candidates from under-represented designated groups.
All candidates who comply with the appointment requirements are invited to apply.
By applying for this vacancy candidates consent to undergo verification of personal credentials and related information including but not limited to qualifications criminal record (including sexual offences) credit record and current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right not to fill the advertised position.
Required Experience:
Senior IC
