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Receptionist

Job Location:

Cape Town - South Africa

Monthly Salary: Not provided by the employer

Posted: 20 October 2026 (3 days ago)

Application Deadline: 17 January 2027

Vacancies: 1 Vacancy

Duties and responsibilities

Greet visitors in person determine their needs and direct them to the appropriate staff member or waiting area
Answer screen and route incoming calls on a multi-line phone system; take detailed messages when staff are unavailable
Manage front-desk calendars and schedule appointments using tools like Microsoft Outlook Google Calendar or practice management software
Receive and sort incoming mail packages and deliveries; log courier shipments and notify recipients
Maintain the reception area appearance: ensure it is clean stocked with materials and presentable at all times
Prepare visitor badges maintain sign-in logs and follow security access protocols for guests and contractors
Perform data entry and update client or patient records in CRM or practice management systems
Order and track office supply inventory submit purchase orders and reconcile supply invoices
Coordinate conference room bookings and set up meeting spaces with required AV equipment and refreshments
Handle basic administrative tasks including filing photocopying scanning and preparing outgoing correspondence

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