Proposal Coordinator

Requisition ID:99657

Job Category:Marketing

Location:JohannesburgGautengSouth Africa

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining energy and infrastructureour 10000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe innovative and sustainable we think globally while acting you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional We look forward to hearing from you.

As part of our Shared Services group comprised of Finance Marketing Communications Human Resources Commercial Legal and Facilities we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people methodologies and systems.

Hatch is currently seeking a dynamic and highly motivated Proposal Coordinator to join our global Client Action Team (CAT) supporting sales efforts in Africa India and the Middle East.

Our global team is experienced in business development marketing and pursuit management engineering and project management. While our backgrounds are diverse our goal is singular: to help Hatch teams be more successful in their winning work efforts.

Based in Johannesburg youll play a key role in shaping and supporting the proposal teams goal of producing winning submissions. Youll manage the administrative side of proposal development from maintaining the SharePoint site and creating custom templates to coordinating inputs/reviews and overseeing final production.

As the successful candidate you will:

• Support the Pursuit Manager and Proposal Process Lead in organizing proposal kick-off meetings and co-facilitating ongoing proposal coordination meetings.
• Develop proposal outlines draft standard content format documents and manage final assembly and submission.
• Facilitate internal reviews and ensure compliance with RFP requirements by providing an additional layer of quality control.
• Coordinate technical inputs and update/customize CVs bios project descriptions and other proposal content.
• Track progress against the proposal schedule and follow up with contributors to ensure deadlines are met.
• Manage and maintain proposal files and databases using appropriate information management systems (e.g. SharePoint).
• Collaborate with the graphics team to develop tailored visual content.
• Support post-submission activities including clarifications and additional documentation.
• Maintain and update libraries of supporting materials including CVs project sheets images and testimonials.

You bring to the role:

• A diploma or degree in Business Communications Marketing or equivalent experience.
• 2 years of proposal development experience including at least 1 year of experience as a proposal coordinator.
• Exceptional writing skills with a keen eye for grammar clarity and consistency in editing and proofreading.
• Excellent organizational and time management skills.
• Proven ability to work under pressure and manage multiple deadlines.
• High attention to detail and a strong commitment to quality.
• A collaborative mindset and the ability to thrive in a team environment.
• Advanced proficiency in Microsoft Office suite.
• Familiarity with SharePoint Adobe Creative Cloud (InDesign Photoshop and Illustrator) and CRM tools (an asset).
• Working knowledge of the engineering procurement and construction management consulting industry (highly desirable).

Why join us

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you

• Flexible work environment
• Long term career development
• Think globally work locally

Dont meet every single requirement You dont need to. At Hatch we are building a diverse inclusive workplace that fosters innovation. If youre interested in this role we encourage you to apply even if your past experiences dont perfectly align with the skills weve listed.

Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age race color national origin citizenship religion creed gender sexual orientation marital status disability veteran or any other protected status. If you have any accommodation requirements please let us know. Well do our best to meet your needs in accordance with applicable local legislation.