Professional Assistant (CEO)

Introduction

The Professional Assistant for Chief Executive Officer will be responsible for providing high-level administrative support to the Chief Operating Manager in the food manufacturing industry in South Africa. The ideal candidate will have strong organizational and communication skills along with a proactive approach to problem-solving and the ability to work in a fast-paced environment

Duties & Responsibilities

• Provide administrative support to the Chief Executive Officer including managing calendars scheduling meetings and handling correspondence.
• Prepare and organize materials for meetings presentations board meetings and other ad hoc events.
• Coordinate travel arrangements including booking flights hotels and transportation.
• Conduct research and compile data for reports presentations and projects.
• Assist in tracking and managing budgets expenses and invoices.
• Manage fleet usage and petrol cards.
• Maintain and update contact lists databases and files.
• Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
• Liaise with internal and external stakeholders including senior management clients and service providers.
• Handle confidential and sensitive information with discretion and professionalism.
• Company cellphones administration
• Managing the day-to-day activities of office team (driver/storeman and general worker) leave discipline etc.
• Managing the maintenance of the office building and garden
• Perform other duties as assigned by the Chief Executive Officer.

Desired Experience & Qualification

QUALIFICATIONS

• Bachelors degree in Business Administration Management or related field.

KNOWLEDGE EXPERIENCE AND SKILLS REQUIRED

• Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and exercise good judgment.
• Knowledge of the food manufacturing industry in South Africa is preferred but not required.
• Ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to be resourceful and proactively resolve issues as they arise.
• Ability to work under pressure.
• Strong sense of Customer Focus will be required

Interested

Please send your CV and latest payslip to

• Personal Assistance
• Planning Meetings
• Presentations
• Report Writing