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Personal Assistant
Job Location:
Job Location:
Pretoria - South Africa
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
2 June 2026 (30+ days ago)
Posted:
Application Deadline:
30 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Based in the outskirts (North-East) of Pretoria (30km). Provide an executive secretarial and administrative support function to the Office of the CEO and Executive team.
Key Responsibilities
- Manage the CEOs office maintaining a professional confidential and efficient environment.
- Act as the primary point of contact and gatekeeper for the CEO.
- Build and maintain strong relationships with internal and external stakeholders.
- Handle sensitive information with discretion and professionalism.
- Oversee daily office operations facilities equipment and administrative support services.
- Coordinate meeting venues catering stationery office supplies and refreshments within budget and company policies.
- Manage reception cleaning barista and canteen support services.
- Ensure office facilities and equipment are properly maintained.
- Manage the CEOs calendar appointments meetings and logistics.
- Prepare meeting documentation reports presentations and board packs.
- Coordinate local and international travel including itineraries visas forex and travel-related documentation.
- Liaise with travel providers to ensure cost-effective and policy-compliant arrangements.
- Provide administrative support to the CEO Executive Team and business projects.
- Conduct research and compile reports on clients competitors industry trends and strategic initiatives.
- Coordinate strategic activities and follow up on key actions and deliverables.
- Record and distribute accurate meeting minutes for executive divisional and board meetings.
- Process and reconcile expense claims
- Support import/export administration and other ad hoc business projects.
- Provide general administrative assistance
- Foster positive working relationships across all levels of the organisation.
- Participate in staff development initiatives and provide support to colleagues
- Grade 12 (Essential)
- Diploma or Degree in Administration or a related field (Advantageous)
- 68 years experience in Executive Administration Office Management or Secretarial roles.
- Executive diary and travel management
- Meeting coordination and minute-taking
- Document and records management
- Microsoft Office Suite
- Administrative and office management processes
- Integrity and professionalism
- Strong planning organisation and prioritisation skills
- Excellent attention to detail
- Problem-solving ability
- Ability to work independently
- Strong interpersonal and stakeholder management skills
- Customer-focused approach
- Confidence interacting with senior executives
Required Experience:
Junior IC
