Personal Assistant (Director)

Our client an established short-term insurance brokerage in Pretoria East is seeking an experienced and highly organised Personal Assistant to support one of their Directors. The role requires a mature discreet professional who is comfortable managing a demanding diary competing priorities and confidential information with minimal supervision. This is a key support position within the business and would suit someone who takes genuine ownership of their portfolio.

• Manage the Directors diary appointments and meeting schedule resolving conflicting priorities proactively
  
• Act as the first point of contact for the Director screening calls correspondence and enquiries
  
• Manage the Directors inbox prioritising and flagging urgent matters for attention
  
• Prepare agendas board and management packs take minutes and follow up on action items
  
• Draft format and proofread letters reports presentations and internal communications
  
• Coordinate internal and external meetings including venue bookings catering and logistics
  
• Arrange local and international travel including flights accommodation itineraries and visas
  
• Process expense claims and invoices and reconcile the Directors credit card statements
  
• Maintain confidential filing systems for company personal and HR-related documentation
  
• Liaise professionally with clients insurers service providers and internal staff on the Directors behalf
  
• Track deadlines deliverables and compliance dates on behalf of the Director
  
• Assist with the coordination of company events functions and client entertainment
  
• Handle ad hoc personal administration for the Director as required
  
• Provide support to the broader management team where capacity allows
  

Our client is offering a market-related salary negotiable based on experience. The package includes:

• Annual performance-based bonus at the companys discretion
  
• A stable professional working environment with direct exposure to executive-level decision making