Part-time Operations Assistant (Business Development and Outreach VA)

Employment Type: Part-time Independent Contractor (Minimum 20 hours/week)

Work Model: Remote (Exclusively sourcing from South Africa and Latin America)

Work Hours: US Business Hours overlap required

We are seeking a resourceful commercially minded Business Development & Outreach Virtual Assistant to act as an execution partner for the Founder of an early-stage healthcare finance startup.

This is not a traditional task-based administrative VA seat. Operating with high agency and commercial instincts you will take high-level Founder objectives and turn them into structured daily business development campaignsbuilding prospect databases executing outbound outreach organizing follow-ups and securing initial pilot customers across Self-Funded Employers Third-Party Administrators (TPAs) and Employee Benefits Brokers. By managing top-of-funnel list building outreach logistics content distribution and CRM hygiene you will generate qualified conversations for the Founder to lead and close.

1. Prospect Research List Building & Pipeline Intelligence

• Ideal Customer Profiling: Conduct independent online research using tools like LinkedIn Sales Navigator lead databases and industry directories to identify target organizations and executive decision-makers (HR Benefits Finance leaders).

• Data Verification & Segmentation: Source and verify professional contact details; organize structured prospect lists categorized by market segment company size and priority tiers.

• Continuous Sourcing: Proactively identify new healthcare associations employer coalitions and industry communities to expand the companys addressable target database.

2. Outbound Outreach Campaigns & Pilot Sourcing

• Multi-Channel Campaign Execution: Launch and manage personalized email and LinkedIn outbound outreach sequences tailored to Self-Funded Employers TPAs and Benefits Brokers.

• Cadence & Response Management: Execute structured follow-up cadences to ensure zero warm leads fall through the cracks; handle initial responses address general questions and escalate qualified leads.

• Founder Meeting Handoffs: Coordinate introductory discovery calls between qualified prospective pilot clients and the Founder providing pre-call prospect research briefs.

3. Content Distribution & Community Engagement

• Brand Awareness Execution: Distribute company thought leadership and educational content across relevant professional platforms LinkedIn groups and healthcare communities.

• Market Monitoring: Identify relevant online industry discussions where the Founder or company can contribute insights surfacing high-value engagement opportunities.

4. Business Development Administration & Founder Support

• CRM & Tracker Governance: Maintain accurate up-to-date prospect records interaction histories and pipeline stages inside the CRM or tracking spreadsheets.

• Performance Reporting: Prepare concise weekly BD briefs outlining contacts initiated response rates meetings booked and key messaging feedback.

• Autonomous Execution: Receive broad goals (e.g. We need to reach more TPAs for product pilots) and independently build and execute the end-to-end plan.

• Professional Experience: Proven track record in Business Development Support Sales Development (SDR) Lead Generation Virtual Assistance or Startup Operations.

• Exceptional Written English: Flawless written English communication and professional tone suitable for outreach to U.S.-based C-suite and executive decision-makers.

• Critical Thinking & High Agency: Ability to take broad outcomes conduct independent research solve operational friction and execute without needing step-by-step instructions.

• Prospecting & Tech Stack Familiarity: Hands-on experience with LinkedIn Sales Navigator email outreach software lead research databases CRM platforms and Google Workspace / Excel.

• Startup Adaptability: Comfortable operating in an early-stage environment with evolving processes message testing and shifting priorities.

• Geographic Alignment: Based in South Africa or Latin America with consistent overlap during US business hours.

• Industry exposure or background in U.S. healthcare health insurance employee benefits self-funded health plans TPAs or healthcare finance.

• Experience working directly alongside a startup Founder or C-suite executive.

• Pipeline Growth: Consistently researching verifying and adding qualified target prospects to the database each week.

• Outbound Execution & Response Rates: Maintaining consistent outbound activity high follow-up completion and strong prospect response rates.

• Pilot Opportunities Created: Successfully generating qualified introductory meetings and pilot conversations for the Founder.

• Founder Capacity Relief: Fully absorbing list building outreach scheduling and tracking logistics so the Founder focuses solely on product strategy and closing sales conversations.

Required Experience:

Junior IC