Part-time EA 20680

Role: Part-time Executive Assistant
Priority Location: South Africa
Working Hours: 9am-1pm CST with flexibility as needed (20hrs/week)
Type of contract: Independent Contractor
Target Start Date: ASAP

The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.

About the Company:

Our client is seeking a highly organized proactive and detail-oriented Executive Assistant to support two areas of his professional life.

The first is his full-time role as Head of Talent at an AI startup where he spends much of his day meeting with candidates hiring managers and internal stakeholders. The second is his growing real estate investment business where he manages rental properties and residential renovation projects.

This role is ideal for someone who enjoys variety. One moment youll be keeping recruiting processes moving and managing executive communications and the next youll be coordinating contractors collecting vendor quotes or organizing renovation projects.

Initially the role will be execution-focused but over time were looking for someone who becomes a true strategic partneranticipating needs staying one step ahead and proactively taking work off the clients plate.

Key Responsibilities:

Executive Assistant Support (Head of Talent)

This portion of the role focuses on helping the client stay organized and responsive throughout a busy workday filled with meetings.

Responsibilities include:

• Manage and organize the executives inbox

• Draft emails and follow-ups on the executives behalf

• Ensure candidates and internal stakeholders receive timely communication

• Keep recruiting and hiring processes moving forward

• Capture meeting notes and convert them into clear well-formatted summaries

• Prepare post-meeting updates and action items

• Calendar management and scheduling support

• Assist with light HR and People Operations administrative tasks

• Organize documents notes and internal information

• Help ensure important tasks and follow-ups never fall through the cracks

Executive Assistant Support (Real Estate Portfolio)

The second portion of the role supports a growing personal real estate investment business consisting of rental properties and renovation projects.

Responsibilities include:

• Coordinate contractors and vendors
• Source and compare vendor quotes
• Schedule inspections repairs and renovation work
• Help organize invoices payments and project documentation
• Track project progress and outstanding tasks
• Maintain organized records across multiple properties
• Follow up with vendors to keep projects moving efficiently
• Handle general administrative tasks related to the real estate portfolio

• Professional Experience: Proven background as an Executive or Administrative Assistant with experience in project or vendor coordination.
• Communication: Exceptional written English skills; capable of confidently drafting emails and communications on the executives behalf.
• Operational Excellence: Highly organized detail-oriented and reliable with a proactive approach to managing competing priorities and independent workflows.
• Core Support: Proficient in inbox management calendar coordination and converting meeting discussions into clear professional summaries.
• Versatility: Comfortable context-switching between diverse business areas including Talent/Recruiting operations and Real Estate portfolio management.
• Growth Mindset: Ability to evolve from a task-focused assistant into a strategic anticipatory partner over time.
• Preferred: Prior experience in Recruiting HR People Operations or real estate is a plus but not required.