Office Administrator
Job Location:
Job Location:
Centurion - South Africa
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
12 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction:
Our client a well-established property management company based in Doringkloof Centurionis seeking a highly organised and detail-oriented Office Administrator to support their Property Management function.
The successful candidate will provide administrative tenant utility governance reporting and document control support while managing multiple priorities in a fast-paced property environment.
Job Purpose:
To provide effective administrative and operational support to the Property Management team by maintaining accurate records coordinating reporting requirements assisting with tenant administration utility administration governance processes and ensuring compliance with contractual obligations. The role requires a proactive individual with strong organisational skills attention to detail and the ability to manage deadlines while engaging professionally with internal and external stakeholders.
Our client a well-established property management company based in Doringkloof Centurionis seeking a highly organised and detail-oriented Office Administrator to support their Property Management function.
The successful candidate will provide administrative tenant utility governance reporting and document control support while managing multiple priorities in a fast-paced property environment.
Job Purpose:
To provide effective administrative and operational support to the Property Management team by maintaining accurate records coordinating reporting requirements assisting with tenant administration utility administration governance processes and ensuring compliance with contractual obligations. The role requires a proactive individual with strong organisational skills attention to detail and the ability to manage deadlines while engaging professionally with internal and external stakeholders.
REQUIREMENTS
Minimum education (essential):
Office Management & General Administration
Market related
Minimum education (essential):
- National Senior Certificate
- 2-4 years
- Commercial property administration and lease administration.
- Governance and document control administration.
- Utility administration and recoveries.
- Tenant administration and stakeholder communication.
- Financial and budget administration support.
- Office administration and facilities coordination.
- Working with Property Management Agreements (PMAs) and service level agreements (SLAs).
- Proficiency in MDA (Beneficial).
- Strong Microsoft Office skills (Excel Outlook Word).
- Working knowledge of commercial lease agreements and lease administration.
- Strong document management and record-keeping skills.
- Experience using SharePoint or similar document management systems.
- Excellent organisational planning and multitasking abilities.
- Strong verbal and written communication skills
- Professional communication skills in English (Afrikaans advantageous).
- Own transport and license
Office Management & General Administration
- Manage office facilities and day-to-day administration.
- Coordinate stationery and grocery procurement.
- Conduct monthly stocktakes.
- Maintain office supply inventories.
- Support the smooth day-to-day functioning of the Property Management office.
- Maintain Property Management Agreement (PMA) schedules and service delivery trackers.
- Maintain SLA registers contractor agreements expiry schedules and renewal trackers.
- Coordinate shareholder meetings AGMs and property management meetings.
- Prepare agendas minutes attendance registers and action logs.
- Maintain SharePoint filing structures property records lease files compliance documentation and document version control.
- Maintain annual operational trackers for budgets compliance insurance renewals statutory inspections and reporting deadlines.
- Administer the property management mailbox and coordinate tenant communications.
- Maintain tenant communication records and escalate unresolved matters where necessary.
- Compile monthly utility consumption reports and identify abnormal variances.
- Maintain utility recovery schedules and coordinate submissions for recoveries.
- Monitor diesel recoveries shared utility allocations and assist with utility reconciliations.
- Maintain arrears schedules and support tenant account follow-ups.
- Assist with annual operating budget preparation.
- Prepare budget variance commentary.
- Coordinate prebill administration and approval workflows.
- Manage diesel utility ad hoc and sub-tenanted building recoveries.
- Prepare supporting schedules for the Property Accountant.
- Maintain accurate records trackers registers and reporting packs.
- Ensure compliance with PMAs document retention policies and governance requirements.
- Build effective relationships with tenants contractors shareholders finance teams and property managers.
- Handle confidential information professionally and discreetly.
- Contribute to continuous improvement of administrative processes and service delivery.
Market related
Required Experience:
Unclear Seniority
About Company
Human Capital Specialists Partnering with us is an investment into your future success Founded by Pieter van Rooyen in 1996, we at CLS Human Capital Specialists offer a comprehensive range of solutions integral to Human Resources and Organisational Development. Contact Us About US We ... View more
