Office Administrator & Bookkeeper

Lombard Consulting Engineers is a multi-disciplinary consulting engineering firm working in the hospital and building sectors. We are looking for a capable organised all-rounder who is fully bilingual in Afrikaans and English to join our busy admin office.

This role suits someone who enjoys variety. One moment you are welcoming a client at reception the next you are reconciling an account or improving an Excel sheet. You will support our Financial Manager our Office Manager and our engineers. For the right person there is room to grow into more accounting work over time.

About you

You are a self-starter who manages your own time and workload and you dont need someone checking on you. You stay calm and organised when several things need attention at once and you can work well under pressure and to deadlines. You are honest and accurate. You are comfortable working with engineers who tend to be direct and you handle robust discussion professionally. You take pride in your work look for better ways of doing things and are happy to lend a hand wherever the team needs it.

What you will do

• Reception and office administration: answer and direct phone calls welcome clients and visitors manage the office post and email and keep the filing up to date.
  
• Errands and office support: run errands such as banking post and collections order office supplies and groceries and prepare refreshments for meetings.
  
• Bookkeeping: capture slips invoices and receipts on our accounting system do basic reconciliations and help with month-end tasks.
  
• Excel: maintain and update our Excel registers and schedules and find ways to make them more accurate and efficient.
  
• Engineer support: help with documents and tender submissions when needed.
  

Minimum requirements

• Matric (Grade 12) with Accounting or Mathematics as a subject
  
• A bookkeeping qualification or certificate (for example ICB) or equivalent practical experience
  
• At least 2 years experience in office administration that included bookkeeping
  
• Fully bilingual in Afrikaans and English spoken and written
  
• Intermediate Excel skills or better (formulas lookups sorting and filtering)
  
• Experience with Zoho Books or a similar accounting package (Sage Xero Pastel)
  
• A valid drivers licence (Code B or higher manual) as the role includes errands
  

Advantageous

• Experience with debtors creditors or bank reconciliations
  
• An interest in studying further in accounting
  

What we offer

• A varied hands-on role in a supportive team
  
• The opportunity to grow your bookkeeping and accounting skills
  
• Company annuity group