Leasing Administrator
Job Location:
Job Location:
Centurion - South Africa
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
3 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction:
Our client a well-established property management company based in Doringkloof Centurion is seeking a detail-oriented Leasing Administrator to provide administrative support across the full leasing cycle including lease documentation tenant records compliance reporting and stakeholder coordination. The ideal candidate will have strong administrative skills excellent attention to detail and experience within a commercial property environment.
Job Purpose:
To provide accurate efficient and proactive leasing administration support to the Leasing Manager by managing lease documentation maintaining accurate tenant and lease records supporting compliance processes and ensuring effective administration throughout the leasing lifecycle.
The role requires strong organisational skills knowledge of commercial lease agreements proficiency in MDA and the ability to manage multiple priorities within a fast-paced property management environment.
Our client a well-established property management company based in Doringkloof Centurion is seeking a detail-oriented Leasing Administrator to provide administrative support across the full leasing cycle including lease documentation tenant records compliance reporting and stakeholder coordination. The ideal candidate will have strong administrative skills excellent attention to detail and experience within a commercial property environment.
Job Purpose:
To provide accurate efficient and proactive leasing administration support to the Leasing Manager by managing lease documentation maintaining accurate tenant and lease records supporting compliance processes and ensuring effective administration throughout the leasing lifecycle.
The role requires strong organisational skills knowledge of commercial lease agreements proficiency in MDA and the ability to manage multiple priorities within a fast-paced property management environment.
REQUIREMENTS
Minimum education (essential):
Skills and Knowledge (essential):
Other:
KEY PERFORMANCE AREAS AND OBJECTIVES
Leasing Administration Support
Lease Documentation and Contract Administration
Tenant Compliance and Stakeholder Coordination
General Administration and Team Support
Minimum education (essential):
- National Senior Certificate
- 2 years experience in lease administration property administration or a similar commercial property environment.
- Experience managing lease documentation renewals addenda amendments and related administrative processes.
- Practical experience working with MDA or similar property management systems (essential).
- Experience maintaining tenant records lease schedules expiry registers and reporting documents.
- Experience supporting tenant onboarding compliance documentation and FICA administration.
Skills and Knowledge (essential):
- Strong knowledge and understanding of commercial lease agreements and lease administration processes.
- Proficiency in MDA Microsoft Office (Word Excel Outlook) and document management systems.
- Strong administrative organisational and document control skills.
- Excellent attention to detail and accuracy when handling contracts reports and tenant information.
- Ability to maintain trackers schedules registers and electronic filing systems.
- Strong written and verbal communication skills.
- Ability to identify administrative discrepancies and escalate issues appropriately.
- Ability to manage multiple deadlines and priorities in a fast-paced environment.
Other:
- Proficiency in English required; Afrikaans advantageous.
- Own transport and license required
KEY PERFORMANCE AREAS AND OBJECTIVES
Leasing Administration Support
- Provide daily administrative support to the Leasing Manager across the leasing process.
- Manage leasing enquiries documentation requests and administrative follow-ups.
- Coordinate internal approvals tenant information requests and broker communication.
- Maintain accurate leasing files records and correspondence.
- Assist with scheduling property viewings meetings and leasing-related appointments.
Lease Documentation and Contract Administration
- Assist with the preparation review circulation and tracking of lease agreements renewals addenda and amendments.
- Ensure lease packs contain all required supporting documentation before execution.
- Review lease documentation for accuracy completeness and alignment with approved commercial terms.
- Maintain executed lease agreements and ensure documentation is correctly filed and accessible.
- Identify administrative or contractual discrepancies and escalate matters to the Leasing Manager.
- Capture and maintain accurate tenant and lease information on MDA.
- Ensure lease terms commencement dates expiry dates escalation rates deposits and billing information are updated correctly.
- Generate and maintain leasing reports tenant schedules expiry schedules and control registers.
- Identify and resolve data inconsistencies in collaboration with the Leasing Manager and finance team.
- Maintain accurate lease control systems and reporting documentation.
Tenant Compliance and Stakeholder Coordination
- Assist with tenant vetting FICA documentation credit checks and compliance administration.
- Request collect and follow up on outstanding tenant documentation.
- Prepare tenant information packs for review and approval.
- Communicate professionally with tenants brokers internal teams and external stakeholders.
- Assist with tenant onboarding access registrations and tenant administration requirements.
General Administration and Team Support
- Maintain organised electronic filing systems and administrative records.
- Support the property management and finance teams during peak periods and urgent deadlines.
- Prioritise tasks effectively while maintaining accuracy and quality towards a collaborative professional and solutions-focused team environment.
- Always maintain professional communication and confidentiality.
Required Experience:
Unclear Seniority
About Company
Human Capital Specialists Partnering with us is an investment into your future success Founded by Pieter van Rooyen in 1996, we at CLS Human Capital Specialists offer a comprehensive range of solutions integral to Human Resources and Organisational Development. Contact Us About US We ... View more
