Human Resources Administrator

The Human Resources Administrator provides comprehensive administrative and operational support to the HR department. The role ensures smooth HRIS data management efficient employee support accurate payroll and benefits administration and effective coordination of recruitment and industrial relations processes.

Required Skills:

HR Administration

• Provide daily administrative support to the HR department.
• Maintain update and ensure the accuracy of employee files and documentation.
• Prepare HR correspondence letters reports and supporting documents.
• Assist with compliance checks internal audits and policy administration.

HRIS Management

• Capture update and maintain employee data on the HR Information System (HRIS).
• Ensure data integrity across HR platforms (e.g. CLAYHR SAGE ESS ERS).
• Generate HRIS reports for managers and HR leadership as required.

Employee Support & WalkIn Assistance

• Serve as the first point of contact for walk-in employees.
• Assist employees with HR queries forms leave processes system navigation and general support needs.
• Provide confidential accurate and timely guidance on HR processes.

Employee Engagement Support

• Assist with staff surveys and follow-ups
• Help coordinate employee events recognition programmes or communication

Recruitment & Onboarding

• Assist with full recruitment administration including posting job adverts screening CVs scheduling interviews and candidate communication.
• Prepare offer letters contracts and onboarding documents.
• Capture new employees on all required systems and support the HR onboarding process.

Payroll Administration

• Capture and verify payroll inputs such as attendance overtime allowances and deductions.
• Prepare and submit accurate payroll data within required deadlines.
• Support payroll queries and liaise with payroll personnel to resolve discrepancies.
• Monitor and reconcile attendance exceptions
• Follow up on missing clockings or discrepancies
• Assist employees with leave applications and corrections

Benefits Administration

• Assist with the administration of medical aid pension fund and other benefits.
• Process new joiners exits changes and claims-related documentation.
• Handle employee and provider benefit queries professionally and timeously.

Industrial Relations (IR) Support

• Assist with the scheduling and coordination of disciplinary hearings consultations and investigations.
• Prepare notices documentation and packs required for hearings.
• Capture and track disciplinary outcomes actions warnings and case notes.
• Maintain up-to-date and confidential IR records on both physical and digital systems.
• Support HR and line managers with IR administration to ensure compliance with company policies and labour legislation.

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times