HR Operations Administrator

The HR Operations Administrator plays a critical support role within the Human Resources team providing administrative and operational support across the full employee lifecycle. This role serves as a key support function to all HR Business Partners ensuring that HR processes employee records system updates reporting requirements and employee-related administration are executed accurately and timeously.

The incumbent will be responsible for maintaining data integrity across multiple HR platforms supporting onboarding and offboarding activities processing employee movements maintaining employee records and ensuring compliance with internal policies and legislative requirements.

This role requires a highly organised detail-oriented and technology-savvy individual who can effectively manage multiple priorities in a fast-paced environment while maintaining exceptional levels of accuracy and service delivery.

You are responsible for
Inclusive of but not limited to:

1. Onboarding & Offboarding Administration
   • Onboarding Administration:
     • Create accounts for new employees on multiple platforms & internal sheets.
     • Prepare payroll and IT input documentation.
     • Distribute welcome and induction communications.
     • Coordinate asset allocation requests with IT.
   • Offboarding Administration:
     • Complete relevant exit administration activities.
     • Process payroll and system updates relating to employee terminations.
     • Maintain exit documentation and employee records.
     • Ensure compliance with company offboarding processes.
2. Employee Movements & HR Administration:
   • Process all employee movements including promotions transfers manager changes departmental changes title changes division changes and payroll-related changes.
   • Prepare payroll and IT input documentation relating to employee movements.
   • Update all relevant systems and records.
   • Support organisational structure changes and employee administration requirements.
   • Ensure all employee changes are accurately captured and communicated.
3. Employee Information Management:
   • Process employee information changes including banking details surname changes and personal information updates.
   • Maintain employee records across multiple HR platforms.
   • Ensure employee files remain accurate complete and audit-ready.
   • Maintain strict confidentiality when handling employee information.
   • Conduct regular data validation and quality checks to ensure data integrity.
4. Leave Administration:
   • Respond to employee and manager leave-related queries.
   • Support leave forfeiture processes.
   • Assist with leave reconciliations and reporting where required.
   • Ensure compliance with company leave policies and procedures.
5. General HR Administration & Compliance:
   • Disciplinary Administration:
     • Maintain disciplinary records within employee files.
     • Update disciplinary records on relevant HR and payroll systems
   • Employment Confirmation Requests:
     • Manage internal and external employment verification requests.
     • Issue employment confirmation documentation in accordance with company policies and procedures.
   • Payroll Administration Support:
     • Prepare payroll inputs relating to approved employee changes.
     • Support Acknowledgement of Debt (AOD) administration.
     • Assist with payroll-related reconciliations and validation of employee information.
   • Compliance & General Administration:
     • Maintain employee documentation and HR records.
     • Support internal and external audits.
     • Assist with reporting and compliance requirements.
     • Ensure adherence to company policies and legislative requirements.
     • Identify opportunities to improve administrative processes and efficiencies.
6. Operational Support to HRBPs & HR Operations:
   • Provide administrative support to all HR Business Partners.
   • Assist with HR projects initiatives and annual HR cycles.
   • Support employee engagement performance management talent and people-related initiatives.
   • Assist with data gathering reporting and analysis.
   • Actively communicate progress manage stakeholder expectations and escalate concerns where necessary.
   • Take ownership of assigned tasks and seek guidance when required.
   • Support continuous improvement initiatives across the HR function.

Package & Remuneration:

Salary: R13 000 - R23 000 CTC per month (Dependent on experience)
Benefits: As part of the Labournet team youll enjoy benefits designed to support your wellbeing and career growth. These include a wellness programme that covers up to 8 family members or friends partner discounts structured career paths accredited training study assistance retirement and group risk benefits hybrid work options for applicable roles as well as a suit-up and vehicle branding allowance where relevant.

Take the next step in your career with Labournet where people are empowered purpose drives everything we do and our platform enables real impact. If youre ready to grow innovate and help shape the future of work in South Africa wed love to welcome you to the team.

Qualifications :

Minimum Requirements

• Grade 12 (Matric) is essential.
• A Diploma or Degree in Human Resources Management or related field will be advantageous. Employees who do not currently possess a relevant HR qualification should demonstrate a willingness and commitment to obtaining one.
• Strong computer literacy is essential.
• Advanced working knowledge of Microsoft 365 applications particularly:  Excel Word Outlook Teams & SharePoint
• Intermediate Excel skills are required including:  VLOOKUP / XLOOKUP IF Statements Conditional Formatting Basic data analysis Reconciliations Data validation and quality check
• Must be comfortable working across multiple systems and platforms simultaneously.
• Working knowledge of South African labour legislation and HR administration practices will be advantageous

Experience

• 1 to 3 years experience in an HR Administration HR Operations Payroll Administration or related administrative environment will be advantageous.
• Exposure to employee lifecycle administration will be advantageous.
• Experience maintaining employee records and HR systems will be advantageous.
• Experience working within a fast-paced and deadline-driven environment.
• Experience managing multiple tasks and competing priorities simultaneously.
• Exposure to HRIS Payroll LMS or employee management systems will be advantageous.

Additional Information :

Why Join Labournet

At Labournet youre joining more than a company - youre becoming part of a platform built to empower people and drive purpose. With over 28 years of innovation in compliance and people solutions we invest in our employees so they can grow make a national impact and help shape the future of work across South Africa.

What We Offer:

• Youll obtain a wealth of experience and knowledge at a much faster pace than you would in an internal compliance-focused role due to our national footprint across different industries.
• Youll have access to structured career paths accredited training performance coaching and mentorship to support your professional growth.
• Youll be part of a team that drives compliance and transformation across South Africa giving your work real purpose and impact.
• Youll benefit from hybrid work options and a culture that supports work-life integration because we believe wellbeing fuels performance.
• Youll enjoy competitive salaries holistic benefits and a lucrative sales commission policy.
• Youll thrive in a collaborative tech-enabled environment where we value output over hours and encourage innovation at every level.

How We Work

Gone are the days of rigid office hours and long commutes. Our hybrid working model allows teams to co-create flexible arrangements that support productivity and personal well-being.

Who We Are:

Labournet is a proudly South African company offering integrated solutions in Payroll Labour Law Health & Safety Transformation Training Technology and Commercial Compliance. We serve over 6500 businesses nationwide helping them stay compliant and competitive.

Remote Work :

No

Employment Type :

Full-time