HR & Operations Administrator

A growingprofessional services and financial management firmis seeking a highly organised and proactiveHR & Operations Administratorto join its team in Somerset West.

This is a hands-on role covering thefull employee lifecycle HR administration recruitment coordination and operational support. The successful candidate will also support the Head of Operations with office-related activities asset management and company events. The ideal candidate is organised people-focused and confident enough tofollow up with managers drive deadlines and take ownershipof processes from start to finish.

Responsibilities:

HR Administration & Recruitment

• Maintain accurate and confidential employee records and documentation.
• Draft and update employment contracts letters policies and other HR documentation.
• Assist with developing and maintaining company HR policies in line with current legislation.
• Stay informed of employment law changes and flag required updates.
• ManageFASSET and CIMA registrationsand related reporting.
• Create and update job descriptions.
• Coordinate recruitment activities and liaise with recruitment agencies.
• Schedule interviews and track candidates throughout the recruitment process.
• Conduct required candidate background checks.

Employee Lifecycle & Performance

• Coordinate the completeonboarding and offboarding process including documentation equipment and system access.
• Liaise with Payroll regarding new starters and exiting employees.
• Conduct exit interviews and maintain feedback for reporting purposes.
• Coordinate probation reviews monthly check-ins and performance review cycles.
• Proactively follow up with managers to ensure reviews are completed on time.
• Escalate overdue actions where necessary.

Operations Support

• Maintain and manage the companysIT asset register.
• Coordinate equipment procurement allocation returns and IT-related requirements.
• Liaise with insurance providers regarding asset cover and claims.
• Oversee and support the receptionist to ensure office management standards are maintained.
• Provide administrative support to the Head of Operations.
• Assist with additional operational requirements and projects as needed.

Employee Engagement & Events

• Lead the companys social committee.
• Plan and coordinate monthly employee social events.
• Organise the annual year-end function.
• Manage event budgets logistics and post-event feedback.

Requirements:

• Grade 12 / Matric essential.
• Diploma or certificate inHuman Resources Office Administration or a related fieldpreferred.
• 24 years experiencein HR administration and/or operations administration.
• Proficiency inMicrosoft Word and Excel.
• Experience withPaySpace or a similar HR/payroll systemadvantageous.
• Working knowledge of South African employment legislation or willingness to remain current with legislative developments.
• Exposure toSETA/FASSET submissions and professional body registrations such as CIMA advantageous.
• Strong administrative and organisational skills.
• Excellent written and verbal communication.
• Comfortable following up with managers andholding stakeholders accountable to deadlines.
• High level of accuracy discretion and confidentiality.
• Comfortable adoptingAI and emerging technologiesto improve efficiency and service delivery.

Key Attributes:

• Highly organised and detail-oriented.
• Proactive with a strong sense of ownership.
• Confident and professional communicator.
• People-focused and approachable.
• Able to manage multiple HR and operational priorities simultaneously.
• Comfortable working independently and taking initiative.
• Collaborative team player who works effectively across departments.
• Adaptable and comfortable working in a growing fast-paced environment.