General Litigation Secretary

Law firm is Pretoria is looking for a General Litigation Secretary to join their team.

Requirements:

Minimum 5 years experience in Litigation and in a law firm

Duties:

1. Matter and file management

• Opening maintaining and closing physical and electronic legal files.

• Ensuring that files are properly indexed organised and up to date.

• Maintaining accurate records of correspondence pleadings notices expert reports and other legal documents.

• Monitoring important dates prescription periods court dates deadlines and filing dates.

• Ensuring compliance with the firms internal file-management procedures.

2. Legal document preparation

• Drafting and formatting correspondence pleadings notices affidavits applications agreements and other legal documents under the direction of an attorney.

• Preparing court bundles paginated bundles indexes and trial documentation.

• Proofreading legal documents for accuracy formatting spelling and consistency.

• Preparing documents for service and filing with the relevant courts attorneys and other parties.

3. Court and litigation administration

• Liaising with the Sheriff Court Registrars counsel experts and other legal practitioners.

• Arranging service of notices and other court documents.

• Monitoring court rolls hearing dates and deadlines.

• Assisting with preparation for interlocutory applications pre-trial conferences trials and other hearings.

• Ensuring that court orders and directives are properly recorded and diarised.

• Following up on outstanding pleadings notices expert reports and other litigation-related documents.

4. Communication and correspondence

• Handling telephone calls and correspondence with clients attorneys counsel experts medical practitioners advocates and other stakeholders as per the direction and instructions of the attorney.

• Drafting routine correspondence on behalf of the attorney.

• Following up on outstanding information and documentation and diarising follow-ups until completion.

• Keeping clients informed regarding administrative or procedural developments within the limits of the secretarys authority and as per the direction and instructions of the attorney.

• Maintaining professional and confidential communication at all times.

5. Diary time -and deadline management

• Managing the attorneys diary and appointments.

• Diarising court dates consultations filing deadlines prescription dates and other important dates and bringing it to the attention of the attorney

• Providing reminders regarding upcoming deadlines and outstanding actions.

• Coordinating meetings consultations and virtual hearings.

• Attending to correspondence and legal timelines timeously.

6. Client and expert liaison

• Obtaining and organising documentation required from clients and/or correspondents.

• Requesting medical employment financial and other records where applicable.

• Liaising with expert witnesses regarding appointments instructions reports and outstanding information.

• Coordinating consultations between attorneys clients counsel and experts.

7. Financial and administrative responsibilities

• Preparing invoices and assisting with billing.

• Recording and monitoring disbursements.

• Obtaining quotations and arranging payment of expert fees sheriffs fees medical records and other litigation-related expenses.

• Following up on outstanding payments as per the direction and instructions of the attorney.

• Assisting with trust-account or billing administration where applicable and under appropriate supervision.

• Claim reconciliation specific to the department.

8. Confidentiality and professional conduct

• Maintaining strict confidentiality in respect of client information and privileged communications.

• Handling sensitive personal financial and medical information appropriately.

• Ensuring that documents and information are only disclosed to authorised persons.

• Conducting themselves professionally when dealing with clients courts counsel and other practitioners

Please send your CV to

• Legal
• Litigation
• Typing