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General Administrator

Talentedrecruitment

Job Location:

Durban - South Africa

Monthly Salary: Not provided by the employer

Posted: 29 September 2026 (Yesterday)

Application Deadline: 27 December 2026

Vacancies: 1 Vacancy

Job Summary

A leading medical device supplier based in Cornubia is looking for a highly organised and proactive General Administrator to keep operations running smoothly.

Candidates with experience in RFQs tenders invoicing quotations and general administration will be highly advantageous.

If you thrive in a fast-paced environment have excellent attention to detail and can manage multiple priorities with ease we want to hear from you!

Key Responsibilities:
General Administration:

Provide day-to-day administrative support to Management and designated departments.
Capture update and verify information accurately on company systems registers trackers and spreadsheets.
Maintain orderly electronic and manual filing systems and retrieve documents promptly when required.
Manage incoming and outgoing correspondence telephone calls and general enquiries professionally.
Monitor administrative requests and ensure matters are directed to the appropriate person.
Photocopy scan print collate and archive documentation as required.
Maintain stationery and office-supply records and coordinate replenishment within approved processes.

Records Reporting and Document Control:

Maintain accurate administrative records departmental registers and supporting documentation.
Compile routine daily weekly and monthly reports and follow up on outstanding information.
Track deadlines action items document expiry dates and outstanding submissions.
Apply document naming filing confidentiality retention and version-control requirements.
Check documents for completeness accuracy authorisation and supporting information before submission.
Assist with information and document preparation for internal reviews audits and compliance requirements.

Internal Coordination and Office Support:

Liaise with Finance HR Sales Customer Support Procurement Operations Technical Regulatory and Warehouse teams on administrative matters.
Follow up with responsible employees on outstanding documents approvals and action items.
Provide reception or switchboard support when required and receive visitors in a professional manner.
Support onboarding administration and preparation of workplace resources when assigned.

Customer Supplier and Transactional Support:

Respond to routine customer and supplier enquiries or refer them to the relevant department without delay.
Assist with quotations purchase orders delivery documentation invoices and related records when requested.
Maintain customer and supplier information accurately and confidentially.
Follow up on outstanding documents and provide status updates to the relevant stakeholders.
Maintain professional service standards in all written telephonic and face-to-face communication.

Compliance and Confidentiality:

Comply with the company policies procedures approval limits and reporting lines.
Protect personal employee customer supplier pricing and other confidential business information.
Ensure records are complete traceable and available for authorised audit or management review.
Report data discrepancies missing documents risks or process delays promptly to the relevant Manager.
Support a safe professional and well-organised office environment.
Perform other reasonable administrative duties aligned with the position and operational requirements.

Requirements:

Grade 12 (Matric).
A certificate diploma or qualification in Office Administration Business Administration or a related field will be advantageous.
Minimum 2-3 years experience in a general administration office support or similar role.
Experience within the medical pharmaceutical healthcare distribution or regulated environment will be advantageous.
Strong computer literacy including Microsoft Word Excel Outlook and PowerPoint.
Experience using Zoho or another ERP CRM HR or business management system will be advantageous.
Good written and verbal communication skills in English.
Accurate data-capture filing and document-management ability.
A valid drivers licence will be advantageous.

Skills and Competencies: