Foreclosures Secretary

Job Title:
Foreclosures Secretary

Responsibilities:

• 3 to 5 years of experience as a Litigation Secretary in defended foreclosure matters
• Ability to perform general administrative and secretarial tasks relevant to a defended foreclosure department.
• Experience in drafting formatting and processing legal documents under attorney supervision including summonses notices pleadings affidavits applications motions sheriffs letters warrants and other litigation-related documentation.
• Managing the foreclosure process from inception to finalisation including issuing and serving legal processes preparing court bundles and monitoring timelines.
• Diary management of court dates deadlines consultations and follow-ups to ensure compliance with court rules and client service level agreements.
• Liaising effectively with clients correspondents sheriffs debtors defendants advocates and the courts regarding defended foreclosure matters.
• Following up on outstanding documentation signed pleadings returns of service and court outcomes to ensure matters progress efficiently.
• Preparing and uploading documents to CaseLines and ensuring all electronic court files are accurate and up to date.
• Coordinating with attorneys and counsel regarding trial preparation hearings rescissions summary judgments and settlement negotiations.
• Maintaining accurate and well-organised physical and electronic case files correspondence and reports.
• Capturing time entries updating internal systems and attending to reporting requirements for bank clients.
• Proficiency in My Attorneys and CACS (bank-related systems) GhostPractice and CaseLines.

Qualifications:

• Matric / Grade 12
• Relevant legal qualification or courses.