Financial Controller

Supplier Administration

• Liaise with existing and prospective suppliers regarding required documentation.
• Maintain accurate supplier records and documentation.
• Ensure copies of all supporting documents are retained before submission to Head Office.
• File invoices and correspondence systematically for easy retrieval.
• Respond to supplier payment queries promptly.
• Ensure supplier invoices are captured accurately and processed within agreed payment terms.
• Complete year-end supplier reconciliations and ensure current-year costs are correctly accounted for.

Financial Administration & Controls

• Verify that all supplier invoices contain the required supporting documentation.
• Ensure invoices comply with applicable legislation and company procedures.
• Match invoices to purchase orders quotations goods received notes and delivery documentation.
• Validate general ledger allocations and cost coding.
• Ensure department heads approve invoices for services rendered.
• Ensure all invoices are authorized before payment processing.
• Submit invoices to Head Office Finance within required deadlines.
• Capture invoices daily in the relevant financial system.
• Reconcile pass-through costs monthly between operational and financial systems.
• Prepare pass-through cost schedules and summaries for client invoicing.
• Process journals and accrual entries where required.
• Monitor debtor balances and follow up on outstanding items.
• Escalate long outstanding debtors to management.

Reporting & Commercial Support

• Prepare commercial reports in accordance with client requirements and agreed timelines.
• Produce month-end financial and commercial reporting packs.
• Conduct stock management analysis and reporting.
• Compile client financial reports and presentations.
• Support client billing and cost recovery processes.
• Assist management with budgeting forecasting and financial analysis activities.

Stakeholder & Client Management

• Build and maintain effective relationships with clients suppliers and internal stakeholders.
• Respond professionally to client financial queries.
• Ensure service delivery aligns with contractual and SLA requirements.

SHEQ Compliance

• Adhere to all Safety Health Environmental and Quality (SHEQ) policies and procedures.
• Support compliance with ISO 9001 ISO 14001 and ISO 45001 requirements.

Ad Hoc Responsibilities

• Undertake any reasonable tasks requested by management in support of business objectives.