Executive Personal Assistant

A leading organisation is seeking an experienced Executive Personal Assistant to provide comprehensive executive PMO and operational support. This role is ideal for a proactive and detail-driven professional who excels in a fast-paced environment and can confidently coordinate senior stakeholders governance forums project administration and day-to-day business operations.

• Proactively manage executive diaries calendars meetings and competing priorities.
• Coordinate PMO SteerCo CEO and other governance forums including agendas meeting packs minutes reminders and action tracking.
• Review reports and governance packs for accuracy and completeness before submission.
• Provide administrative support across project and BDLC phases including maintaining business cases project plans RAID logs test evidence and closure documentation.
• Maintain governance trackers project repositories records approvals and audit documentation.
• Coordinate meetings workshops events venues catering and related logistics.
• Process expense claims travel bookings finance submissions cost allocations and approvals.
• Administer system access requests IT tickets and related processes across platforms such as ServiceNow and IAG.
• Maintain accurate asset and inventory records for laptops iPads vouchers and other business assets.
• Support incentive campaigns awards internal communications HR documentation and corporate events.

• Matric is essential.
• An NQF Level 5 qualification in Secretarial Studies Administration Business Management Project Management or a related field is advantageous.
• 35 years experience as a Personal Assistant Executive Assistant or Operations Support Administrator.
• Proven experience supporting senior management or executives.
• Exposure to PMO project management or financial services environments would be advantageous.
• Advanced proficiency in MS Outlook Word Excel and PowerPoint.
• Exceptional planning organisation and attention to detail.
• Strong stakeholder management and communication skills.
• Professional discreet and resilient with the ability to handle confidential information appropriately.
• Ability to manage multiple priorities and demanding deadlines in a fast-paced environment.

All positions will be filled in accordance with the companys Employment Equity plan. We encourage people with disabilities to apply.

If you do not receive feedback within two weeks of your application please consider it unsuccessful. Keep an eye on our website and other career sites for future opportunities.

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