Executive Partner 21255

Employment Type: Full-time Independent Contractor

Work Model: Remote

Work Hours: US Eastern Standard Time (EST) alignment (Core overlap required through at least 12:00 PM US Eastern Time)

We are seeking a smart curious and highly dependable Executive Impact Partner to support the founder of an ambitious growing organization operating at the intersection of people work and AI.

In this seat your primary mission is to maintain commercial momentumensuring critical relationships high-value opportunities and key projects continue moving forward when executive leadership is focused elsewhere. Operating as a high-agency collaborator rather than a traditional EA or VA you will conduct executive triage across multiple tools (HubSpot Notion Gmail Evernote) own follow-ups synthesize meeting outputs and optimize workflows using AI and automation where appropriatewhile exercising strong human judgment and preserving high-touch client relationships.

1. Executive Triage & Cross-System Reconciliation

• Multi-Channel Work Capture: Gather organize and reconcile incoming action items and communications across Gmail HubSpot Notion Evernote LinkedIn and internal messaging platforms.

• Autonomous Execution: Assess incoming items and independently decide whether to execute prepare delegate schedule or escalate taskstransitioning from What should I do with this to Here is what I handled and here is what requires your decision.

2. Relationship Continuity & Commercial Momentum

• Cadence Management: Maintain structured contact rhythms for key clients prospective leads collaborators and strategic partners to protect relationships from going quiet during busy periods.

• Opportunity Tracking: Monitor sales and relationship pipelines; identify slowing deals or stalled conversations execute pre-authorized follow-ups and bring in executive leads when high-touch judgment is required.

3. Workflow Execution & AI Augmentations

• Proposal & Deliverable Logistics: Draft and manage core executive workflowsincluding proposals partner correspondence pre-meeting briefs post-meeting action summaries and CRM updates.

• Pragmatic AI Integration: Leverage AI tools (e.g. Claude ChatGPT) to streamline administrative drafting and research while maintaining strict human oversight editorial review and relationship context.

4. Systems Improvement & Process Redesign

• Friction Elimination: Continuously audit recurring administrative tasksproposing concrete ways to template automate simplify or eliminate repetitive work.

• Operating Frameworks: Build and refine scalable internal systems that expand team bandwidth without introducing unnecessary corporate bureaucracy.

• High Agency & Autonomy: Exceptional follow-through and problem-solving skills; comfortable making decisions in ambiguous environments and managing critical projects without step-by-step oversight.

• Systems-Thinking & Tool Literacy: Proficient in or quick to master productivity ecosystems (e.g. HubSpot Notion Google Workspace Evernote) and modern AI platforms (Claude ChatGPT).

• Communication & Judgment: Flawless written and spoken English skills; ability to communicate direct authentic feedback write polished client-facing correspondence and exercise discretion on executive decisions.

• Pragmatic Tech Perspective: Balanced critical approach to technologyknowing when AI accelerates work and when high-touch human connection and judgment must take precedence.

• Time Zone Alignment: Full availability for dedicated full-time remote work with guaranteed daily overlap extending through at least 12:00 PM US Eastern Time (ET).

• Prior experience in an executive-facing support operations business development or client success role supporting founders directors or consulting leaders.

• Direct experience managing CRM pipelines (HubSpot) and building documentation hubs (Notion).

• 30-Day Milestones: Complete onboarding absorb team communication norms and execute basic inbox/CRM triage and meeting preparation under initial guidance.

• 60-Day Milestones: Transition to autonomous triageindependently resolving routine follow-ups contact cadences and proposal drafting (Here is what I handled).

• 90-Day Milestones: Audit recurring operational workflows and present concrete system improvements to eliminate manual bottlenecks.

• 12-Month Milestones: Establish reliable independent operating rhythms across executive workflows client cadences and sales pipeline trackingmaterially reducing founder time spent on operational reconciliation.

Required Experience:

Exec