Executive Assistant

• Draft and edit internal and external communications presentations and reports for senior leadership
• Summarise meeting discussions and action items and follow up with relevant stakeholders as required
• Provide governance support for CE and CFO meetings including scheduling agenda preparation and minute-taking
• Prepare presentations collate reports and draft memorandums
• Manage diaries and schedules including coordination of meetings preparation and follow-up activities
• Build and maintain key stakeholder relationships across internal and external parties
• Consolidate and distribute reports and documentation to relevant stakeholders
• Support event planning and logistics coordination
• Arrange business and leisure travel (flights accommodation and ground transportation) in coordination with the Finance department for both local and international trips
• Assist with special projects and initiatives as assigned by the CEO and CFO
• Act as a key liaison between the board and internal/external stakeholders
• Provide insights recommendations and strategic input to support high-impact decision-making
• Maintain strict confidentiality and manage sensitive information including financial legal and personnel data with appropriate risk awareness
• Demonstrate strong information management capabilities ensuring accuracy organisation and secure handling of documentation
• Draft clear internal memos correspondence and business communications and proofread documents to ensure quality and accuracy
• Apply a foundational understanding of the organisations industry objectives and key stakeholders to operate effectively as a strategic interface
• Assist with budgeting expense tracking and financial documentation support
• Apply knowledge of project management principles and workflow optimisation to support efficient execution of tasks and initiatives
• Produce high-quality business writing and professional correspondence as required

Qualifications and Experience:

• Completed Matric qualification
• Bachelors degree or National Diploma in a relevant field (e.g. Business Administration Business Science BCom in Public Administration or Legal Secretarial Diploma)
• 58 years proven experience preferably supporting C-suite executives