Executive Assistant |

Position: Executive Assistant

Location: Remote (South Africa or LatAm)

Work Schedule: 8am-5pm PST for the first 30 days

Salary: Market Related

The Role

Client is seeking a highly proactive and solutions-oriented Executive Assistant (EA) to support daily business operations. This is not a traditional task-based role - this position requires a strategic partner who can identify inefficiencies implement improvements and leverage AI to build scalable systems.

• Manage and optimize day-to-day business operations for the executive
  
• Identify inefficiencies in workflows and proactively implement solutions
  
• Leverage AI tools to automate repetitive and manual processes
  
• Transition existing workflows into scalable system-driven solutions
  
• Coordinate internal operations and support employee-facing communication
  
• Maintain organization across projects tasks and priorities
  
• Anticipate needs and act independently with minimal direction

• Experience:
  
  • 35 years as an Executive Assistant or similar role
    
  • Proven experience in the financial services industry (required)
    
    Proficiency with Quickbooks
    
• Technical Skills:
  
  • Demonstrated AI proficiency with experience using tools to automate workflows and improve efficiency
    
  • Strong systems-thinking mindset (ability to build processes not just follow them)
    
• Communication:
  
  • Excellent written and spoken English
    
  • Clear communication with a neutral or low-level accent preferred
    
  • Comfortable working in an internal-facing role (no client interaction)
    
• Work Style:
  
  • Highly proactive and self-directed
    
  • Strong problem-solving mindset
    
  • Detail-oriented and organized
    
  • Able to operate as a strategic partner rather than a task executor