Executive Assistant 20712

LOOKING FOR STELLAR TOP CANDIDATES

Position: Executive Assistant
Working Hours: Full-TimeMon - Fri 9:00 AM 5:00 PM EST
: Occasional flexibility may be required to support meetings events or priority
: initiatives outside of standard business hours.
Search Location: PhilippinesSouth Africa
Salary: 1300 - 2000 USD per month (Philippines)
: 1700 - 2500 USD per month (South Africa)
: The Final Salary Offer depends on the clients decision interview results and experience

About the Client:

Our client is a dedicated and compassionate Faith Leader known for genuinely caring for the people he serves. Coming from humble beginnings and overcoming significant challenges he has devoted his life to helping others grow and succeed. Through years of leadership and service he has become an influential mentor speaker author coach philanthropist and entrepreneur inspiring individuals and communities through his commitment to personal growth faith and positive change.

About the Role:

We are seeking a highly organized proactive and detail-oriented Executive Assistant to serve as the right hand to executive leadership. This individual will play a critical role in managing day-to-day administrative operations coordinating strategic initiatives and ensuring priorities are executed efficiently.

The ideal candidate is an exceptional communicator who thrives in a fast-paced environment enjoys solving problems anticipates needs before they arise and can successfully balance executive support project coordination event planning and operational responsibilities.

Role Responsibilities:

• Manage executive calendars appointments and scheduling
• Coordinate Zoom meetings agendas meeting materials and follow-up action items
• Screen and prioritize incoming emails phone calls and correspondence
• Keep leadership informed of important updates deadlines and operational priorities
• Coordinate domestic travel arrangements itineraries and accommodations
• Schedule personal and professional appointments as needed

• Support strategic initiatives from planning through execution
• Track projects deadlines and deliverables across multiple departments
• Coordinate communication between leadership and internal teams
• Develop and improve administrative workflows and organizational processes
• Assist with office operations and daily administrative functions
• Maintain accurate documentation reports and organizational records

• Coordinate executive meetings special events and organizational gatherings
• Plan networking events conferences leadership meetings and fundraising activities
• Manage event logistics including vendors venues schedules and communications
• Ensure events are executed professionally and efficiently

• Answer and direct incoming phone calls
• Manage executive and departmental inboxes
• Respond to emails and inquiries in a timely and professional manner
• Organize digital files documentation and shared resources
• Coordinate meeting room preparation and logistics
• Assist with recruiting administration and applicant communication
• Support internal communication and administrative initiatives

• Assist with creating presentations and organizational communications
• Coordinate marketing materials and branded documents
• Support website updates and digital communications as needed
• Help maintain consistency across organizational messaging

Requirements:

• 25 years of Executive Assistant Administrative Assistant or Operations Coordinator experience (reports directly to Executive Leadership)
• Experience supporting executives or senior leadership. Must represent our Bishop professionally with high-profile contacts (political leaders celebrities).
• Must have a dedicated professional home workspace with a quiet environment free from background noise (e.g. roosters traffic or other distractions) to ensure clear communication during calls with high-profile contacts.
• Must be proficient in using Microsoft Office Suite and Google Workspace with hands-on experience using Zoom and Canva.
• Experience with project management platforms such as Asana ClickUp Trello or similar tools is required.
• Familiarity with WordPress Squarespace or other website content management systems (CMS) is preferred

• Excellent written and verbal English communication skills
• Strong organizational and multitasking abilities
• Exceptional attention to detail and follow-through
• Ability to prioritize competing responsibilities in a fast-paced environment
• Strong problem-solving and critical-thinking skills
• High level of professionalism and discretion when handling confidential information
• Self-motivated with the ability to work independently
• Comfortable managing multiple projects simultaneously

Preferred Qualifications:

• Experience supporting executives within nonprofit faith-based professional services or mission-driven organizations
• Experience coordinating events and executive travel
• Experience creating presentations and marketing materials
• Basic website management experience (WordPress Squarespace Wix or similar)
• Experience with project management software such as Asana ClickUp or Trello
• Experience using Canva Microsoft PowerPoint or Adobe Creative Suite
• Experience with applicant tracking systems and recruiting coordination

What Success Looks Like:

• Executive calendars and priorities are managed proactively and efficiently
• Projects and action items are completed accurately and on time
• Meetings travel and events are well organized and executed seamlessly
• Leadership receives timely updates and clear communication
• Administrative processes continue to improve through organization and initiative
• Internal teams receive responsive professional support
• The Executive Assistant consistently anticipates needs removes administrative burdens and enables leadership to focus on high-impact initiatives.

NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application.


PLEASE NOTE:

We are looking for candidates based in South Africa or the Philippines.
Please note that we process only one active application at a timeif youve applied for multiple roles kindly direct any updates to the team handling your first application.
To start processing submit your resume in English.
The final offer will be at the clients discretion and will depend on your interview performance skills and experience.