Document Controller

Lead the setup governance and day-to-day administration of the project common data environment for large multidisciplinary construction projects. Ensure project information is controlled traceable secure correctly named and available to authorised stakeholders throughout the project lifecycle.

Key Responsibilities

ACC / Autodesk Build Setup and Governance

• Configure project folders by discipline work package lifecycle stage and controlled information state; establish project templates where approved.
• Administer members companies roles and permissions using least-privilege principles; maintain membership and permission registers and perform periodic access reviews.
• Implement document numbering metadata and file naming standards; monitor non-compliance and coordinate corrections before information is accepted into controlled areas.
• Maintain the ACC environment as an auditable source of current project information and protect against uncontrolled duplication or use of superseded documents. 

Workflows Submissions and Transmittals

• Set up review and approval workflows participants due dates status codes outcomes and escalation routes for each document or discipline type.
• Check submissions for completeness correct naming numbering revision metadata and folder location before routing.
• Prepare verify issue and track formal transmittals; maintain registers and evidence of recipients viewing downloads issue dates and transmitted revisions.
• Monitor workflow actions issue reminders and escalate stalled rejected or overdue reviews to discipline leads and the Project Manager.

RFIs Submittals Instructions and Issues

• Configure and administer RFI and submittal registers types packages specification sections responsible parties review periods and workflow statuses.
• Check records for clear scope location required response date and supporting references; monitor ball-in-court responsibility overdue actions and closure evidence.
• Maintain controlled registers for contract site and design instructions. Confirm that formal contractual communications are issued only by authorised persons.
• Use Build Issues for approved coordination design quality safety or action tracking while preserving the distinction between operational issues and formal contract instructions. 

SharePoint and TURNER & TOWNSEND Gate-Review Records

• Establish and maintain SharePoint libraries and folders aligned to the TURNER & TOWNSEND gate-review system and project governance requirements.
• Ensure TURNER & TOWNSEND project members file records in the correct locations and comply with approved naming conventions versioning and access requirements.
• Perform filing audits; identify missing duplicated misfiled obsolete or incorrectly named records and coordinate corrective action.
• Define the authoritative system for each record type and control any required duplication between ACC and SharePoint.

Reporting Training and Project Support

• Prepare weekly and monthly document-control reports covering submissions overdue reviews rejected or resubmitted documents RFIs submittals instructions transmittals naming compliance and filing compliance.
• Maintain actionable dashboards and trackers showing status responsible person due date ageing and escalation requirements; assist the Project Manager with ACC Insight platform exports and Power BI outputs where applicable.
• Provide onboarding role-based training quick-reference guidance and practical support for users with limited ACC Build or SharePoint experience.
• Maintain training records identify recurring user errors and deliver targeted coaching or corrective guidance.
• Support project audits assurance reviews stage gates handover and close-out by maintaining complete retrievable and auditable records.

Qualifications :

Qualifications and Certifications

• Diploma or degree in construction management engineering architecture project management information management or a related discipline or equivalent relevant experience.
• Relevant document control project information management or ISO 19650 training is preferred.
• ACC / Autodesk Build training credentials verified Autodesk learning badges or recognised course-completion certificates are advantageous.
• Autodesk Certified Professional in BIM Management for Building Design may be advantageous but there is currently no dedicated Autodesk Certified Professional examination specifically for ACC or Autodesk Build. Demonstrable live-project administration experience should carry greater weight than a generic course certificate.
• Microsoft 365 / SharePoint training and Power BI exposure are advantageous.

Required Experience

Minimum: At least 5 years of document control or project information-management experience on large construction infrastructure engineering or capital projects.

Platform: Demonstrable administration of ACC Autodesk Docs and Autodesk Build on live multidisciplinary projects including project setup and ongoing governance.

Lifecycle: Experience supporting mobilisation design procurement construction commissioning handover and close-out.

Records: High-volume control of drawings specifications technical submissions submittals transmittals RFIs instructions correspondence reports and handover records.

Microsoft: Strong working knowledge of SharePoint Online Teams OneDrive Excel Outlook and Word; Power BI experience is preferred.

Environment: Experience coordinating consultants contractors subcontractors and clients on complex projects with formal review and approval requirements.

Additional Information :

Our people share our Purpose and Values. Turner & Townsend provides a great place to work where everyone can make change happen and influence a better world. 

We champion our people to succeed in both work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.  

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.

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Remote Work :

No

Employment Type :

Full-time