Debtors and Admin Assistant

Job Position: Debtors and Admin Assistant

Ref: 5240

Location: PE/Gqeberha

Salary: R13000 per month CTC commensurate with qualification and experience

Hours: Monday to Friday: 8 AM to 5 PM

Saturday: 8 AM to 1 PM

Email your CV to

Qualifications / Requirements:

• Matric (Grade 12) with strong numerical competency
• 2 to 5 years of proven experience in debtors management and credit control
• Valid drivers license and own reliable transport
• Industry knowledge: technical knowledge of the water treatment/swimming pool industry or highly transferable technical knowledge in hardware/retail distribution is highly advantageous
• Attributes: A mature self-motivated approach with the resilience to navigate difficult customer collections constructively

Skills and competencies:

• Intermediate proficiency in MS Excel alongside a basic understanding of accounting software systems
• Basic knowledge of accounts receivable processing reconciliations and general ledger impacts
• High attention to detail strong organizational skills and exceptional numerical accuracy
• Professional assertive yet diplomatic verbal and written communication skills

Key Performance Areas:

Debtors management and credit control:

• Monitor accounts receivable continuously to optimize the cash collection cycle and reduce overdue accounts
• Generate and dispatch accurate customer invoices and statements strictly within deadlines
• Communicate proactively with clients regarding outstanding balances maintaining a professional and firm relationship
• Execute full accounts receivable reconciliations on request
• Compile and manage files for legal handover to attorneys when necessary

Financial administration and month-end support:

• Maintain meticulous digital and physical filing systems to ensure a clean audit trail for all transactions and correspondence
• Execute accurate data capturing and provide ad-hoc administrative support to the broader admin team

Operational support and customer service:

• Monitor incoming email queues and customer enquiries responding timeously efficiently and professionally
• Step into the front-end retail section to assist on the till points during peak periods ensuring seamless customer service

Email your CV to

Qualifications / Requirements:

• Matric (Grade 12) with strong numerical competency
• 2 to 5 years of proven experience in debtors management and credit control
• Valid drivers license and own reliable transport
• Industry knowledge: technical knowledge of the water treatment/swimming pool industry or highly transferable technical knowledge in hardware/retail distribution is highly advantageous
• Attributes: A mature self-motivated approach with the resilience to navigate difficult customer collections constructively

Skills and competencies:

• Intermediate proficiency in MS Excel alongside a basic understanding of accounting software systems
• Basic knowledge of accounts receivable processing reconciliations and general ledger impacts
• High attention to detail strong organizational skills and exceptional numerical accuracy
• Professional assertive yet diplomatic verbal and written communication skills

Key Performance Areas:

Debtors management and credit control:

• Monitor accounts receivable continuously to optimize the cash collection cycle and reduce overdue accounts
• Generate and dispatch accurate customer invoices and statements strictly within deadlines
• Communicate proactively with clients regarding outstanding balances maintaining a professional and firm relationship
• Execute full accounts receivable reconciliations on request
• Compile and manage files for legal handover to attorneys when necessary

Financial administration and month-end support:

• Maintain meticulous digital and physical filing systems to ensure a clean audit trail for all transactions and correspondence
• Execute accurate data capturing and provide ad-hoc administrative support to the broader admin team

Operational support and customer service:

• Monitor incoming email queues and customer enquiries responding timeously efficiently and professionally
• Step into the front-end retail section to assist on the till points during peak periods ensuring seamless customer service

R13000 per month CTC commensurate with qualification and experience