Enter a job title or keyword

Committee Secretary

Talentedrecruitment

Job Location:

Durban - South Africa

Monthly Salary: Not provided by the employer

Posted: 29 September 2026 (4 hours ago)

Application Deadline: 27 December 2026

Vacancies: 1 Vacancy

Job Summary

Are you highly organised detail-driven and confident supporting senior stakeholders This could be your next career move!

Were looking for an experienced Committee Secretary to provide high-level secretariat and governance support across multiple committees within a regulated healthcare environment.

Key Responsibilities:
Meeting cycle and scheduling:

Maintain an annual committee calendar for all eight bodies avoiding clashes for people who sit on more than one committee.
Book rooms and Teams links confirm attendance and quorum and reschedule when needed.
Plan around the December shutdown (15 December to 15 January).

Agendas and meeting packs:

Draft agendas with each committee head and circulate them with packs at least 3 working days before the meeting.
Collect inputs from members (sales figures tender status stock and Ops updates) and chase late submissions.

Minutes and resolutions:

Attend every meeting as non-voting secretary and record attendance apologies decisions resolutions and dissent.
Circulate draft minutes to the committee head within 2 working days and final minutes within 5.
Keep a numbered resolutions register per committee.

Action tracking and follow-up:

Keep one live action register across all committees: action owner due date status.
Send reminders before due dates; escalate overdue items to the committee head then to the MD.
Log cross-committee requests especially commercial committees requests to Ops and track them to closure.

Reporting to the Managing Director:

Produce a weekly one-page dashboard: meetings held decisions taken actions open and overdue blockers.
Prepare a monthly consolidated summary for the Committee Heads forum.

Records and governance:

File agendas packs minutes and registers in Zoho with version control.
Maintain each committees terms of reference membership list and meeting schedule and flag when reviews are due.
Support the set-up of new committees starting with Medical Imaging Equipment.

Committee administration:

Coordinate supplier or clinician presenters invited to committees and arrange logistics and catering where needed.
Draft routine correspondence arising from committee decisions for the heads approval and handle any other administrative need of the committees.

Committees Serviced:

Cardio
Wound Care
Spinal / Neuro
Medical Equipment
Pharmaceutical
Medical Imaging Equipment
Operations
Committee Heads forum

Requirements:

Matric (Grade 12) essential.
Diploma or certificate in Office Administration Secretarial Studies Business Administration or Corporate Governance essential.
Valid drivers licence and own transport; occasional travel to the Gauteng office
Chartered Governance Institute of Southern Africa (CGISA) qualification or studies advantageous.
35 years as a committee board or executive secretary or senior PA taking formal minutes.
Experience in healthcare medical devices pharmaceuticals or another regulated industry advantageous.
Exposure to public-sector tenders or procurement terminology advantageous.
Accurate minute-taking that separates discussion from decisions and actions.
Strong written English; able to summarise long discussions into short clear minutes.
Advanced Microsoft 365 (Outlook Teams Word Excel); Zoho experience strongly advantageous.
Diary management across many senior stakeholders.

Key Performance Areas: