C.G Construction Office Manager |

Role: Construction Office Manager

Priority Location: Latin America and South Africa

Working Hours: 9AM - 5PM (Mon - Fri) EST

Salary Range: $1500 - $2500 USD ($) per month

(The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

My client is a family-owned high-end residential remodeling company based in Florida specializing in custom renovations and luxury home improvements throughout the surrounding region. Unlike large general contractors my client operates as a boutique owner-led construction firm where both craftsmanship and client experience are deeply personal. Every project is closely managed by the owners with a strong emphasis on quality communication and accountability.

About the Role:

As our Office Manager you are the glue that holds our business together. We are a family-owned team that creates high-end custom homes and we need someone to run a tight ship behind the scenes.Youll be the go-to person for everything from QuickBooks and billing to permits and paperwork. This is a great role for someone who loves to be organized enjoys working directly with owners and wants to see exactly how their work helps build beautiful homes.

Key Responsibilities:

Primary Tasks

• Billing & QuickBooks management
  • Data entry
  • Invoicing
  • Reconciliation
  • Pulling reports and data from QuickBooks
  • Broad accounting-style tasks not just basic QuickBooks usage
• Construction permitting & form management
• Email processing & organization
• Bill preparation & review
• Insurance audit report pulling
• General ad hoc administrative tasks

Secondary tasks - as capacity allows:

• Construction document management
• Maintaining updated permitting files & plans
• Scheduling inspections

Required Qualification & Skills:

• Strong experience with QuickBooks (required)
• Minimum 2 years office management/back-end experience
• Strong administrative capabilities
• Willingingness to take initiative and learn
• Familiarity with tools like Google Drive Excel and BusyBusy
• Highly organized with strong attention to detail
• Strong English communication skills (written and verbal)
• Comfortable working directly with business owners in a fast-moving hands-on environment
• Passion for learning & growth mindset
• Ability to learn quickly & adapt

Preferred Qualifications & Skills:

• Estimating experience with blueprints/construction documents
• Experience or knowledge of the construction industry (or open to learning)
• Office management diploma (not required)

Required Experience:

IC