Assistant Company Secretary
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Job Summary
The Assistant Company Secretary assist the Company Secretary in ensuring that the Bank complies with all statutory regulatory and corporate governance requirements. The incumbent will support Board Board Committees and executive management in maintaining high standards of corporate governance in line with the Companies Act the Banks Act King IV and all other applicable and company policies.
Key responsibilities:
Governance
Support the development implementation and maintenance of corporate governance framework.
Monitor regulatory developments and advise the Board and management on governance implications.
Assist the Company Secretary in preparing for governance disclosures for the Annual Report.
Maintain governance policies frameworks and charters. Ensure all policy manuals are review as per requirements updated and approved by the Board and/or Executive Committee whichever is applicable.
Create or manage the creation of new policy manuals with the various functions within the Bank and ensure they meet local Regulatory and Group requirements.
Maintain and monitor the annual governance calendar ensuring compliance with all Board Committee shareholder and regulatory obligations.
Coordinate periodic Board Committee and Director effectiveness assessments.
Support the implementation of governance best practices in line with King IV Companies Act Banks Act Prudential Authority requirements and Group governance standards.
Manage the end-to-end Board meeting cycle including scheduling meetings preparing annual workplans compiling Board packs and maintaining Board portals.
Ensure Board papers meet governance standards and are submitted within agreed timelines.
Coordinate induction programmes for new directors ongoing professional development and mandatory governance training.
Maintain Director declarations independence assessments and fit-and-proper documentation.
Support Board succession planning and appointment processes.
Attend Board Board Committee and management committee meetings.
Ensure all board resolutions and minutes are signed filed or pasted in minute book.
Provide the Board as a whole and individual directors with detailed guidance on to how their responsibilities must be properly discharged.
Assist in planning and coordinating the Annual General meeting (AGM)
Ensure the Bank is compliant with statutory filing requirements with CIPC FSCA and other regulatory bodies.
Maintain statutory registers and records including Directors Prescribed Officers Shareholder Board Committees.
Prepare and lodge annual returns and other statutory submissions.
Maintain a compliance tracker for statutory filings and governance obligations.
Oversee governance requirements relating to prescribed officers and key persons.
Support the Board in overseeing ethics and compliance programmes.
Assist with governance aspects of risk management processes.
Maintain registers relating to conflict of interest and declarations.
Support the Social Ethics and Conduct Committee in fulfilling its statutory duties.
Minimum
Bachelors Degree in Law Corporate Governance Commerce Business Administration or a related field.
Preferred
Chartered Governance Professional (CGISA/CGI) qualification or progress towards qualification.
Experience
5 -8 years company secretarial or corporate governance experience.
Experience supporting Boards and Board Committees within a bank financial services institution or listed company.
Sound knowledge of the Companies Act Banks Act Prudential Authority requirements FSCA regulations and King IV principles.
Experience drafting Board and Committee minutes and resolutions.
Competencies:
Technical Competencies
Corporate Governance
Regulatory Compliance
Board Secretariat Administration
Minute Writing
Governance Reporting
Policy Management
Stakeholder Management
Behavioural Competencies
High ethical standards and integrity
Strong attention to detail
Excellent written and verbal communication
Sound judgement and discretion
Ability to engage confidently with Directors and Senior Executives
Strong organisational and project management skills
Ability to work under pressure and manage multiple deadlines simultaneously.
Required Skills:
Qualifications & Experience: Minimum of 5 years core banking experience. Key Competencies: HPLUS proficiency. Operations Processes. Expertise in managing teams and coordinating cross-functional projects.
Required Education:
Bachelors degree in Finance Economics Business or related field.
