Assistant Administration Clerk (Pastel exp.)

Job Purpose:

To provide administrative and clerical support to ensure the efficient operation of the office including coordination between the company and its suppliers managing documentation and supporting operational processes such as quotations stock control and technician workflow tracking.

Key Responsibilities:

• Act as a liaison between the company and its suppliers addressing queries related to quotations equipment and service delivery.
• Ensure all financial and administrative transactions comply with company policies and statutory requirements including accurate handling of VAT on invoices.
• Generate and distribute quotations to both existing and prospective customers including follow-up and due reminder letters.
• Review update and maintain customer agreements on an annual basis.
• Manage and respond to customer complaints in a professional and timely manner escalating where necessary.
• Maintain an effective filing system ensuring all company documents are accurately recorded and easily accessible.
• Issue track and manage stock and equipment from the stockroom ensuring proper inventory control.
• Record compile and distribute minutes for internal company meetings.
• Monitor and track purchase orders and quotations to ensure timely completion of calibration and repair services.
• Manage job cards and checklists for onsite calibrations ensuring all required documentation is completed.
• Update and maintain the daily workflow board for technicians to ensure efficient task allocation and progress tracking.

Minimum Requirements:

• Grade 12 (Matric)
• Relevant administrative qualification will be advantageous
• Minimum of 35 years experience in an administrative or clerical role
• Skills and Competencies:
• Strong organizational and administrative skills
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office (Word Excel Outlook)
• Basic understanding of accounting principles and VAT processes
• Problem-solving ability and customer service orientation

Please send your CV to: and

• Administration
• Inventory Control
• Invoices
• RFQ (Request for Quotation)
• VAT processing