Asset & Logistics Program Manager

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EMEA FF&E Circularity & Asset Manager

Position Summary
The EMEA FF&E Circularity & Asset Manager will support the regional implementation of GREFs FF&E asset management and circularity program across EMEA. This role will act as the hands-on regional coordinator for furniture fixtures and equipment reuse redistribution donation storage logistics and asset data quality.
Working under the direction of EMEA IFM leadership and the global FF&E/circularity program lead this role will help translate global standards into practical regional execution. The coordinator will partner with Facilities Design & Construction MAC Procurement Sustainability Portfolio Management vendors and site teams to identify reusable assets maintain accurate inventories coordinate movement of materials and support reuse-first decision-making across projects and operations.
This role is especially important because GREFs circularity framework prioritizes internal reuse before donation or recycling with disposal only as a final option with FF&E identified as a high-impact category for reducing embodied carbon waste and unnecessary procurement.

Key Responsibilities
Regional FF&E Asset Management

• Maintain and improve regional FF&E asset inventories including asset location quantity condition ownership storage status and reuse eligibility ensuring assets are registered at receipt and updated through relocation storage and removal.

• Track FF&E through full lifecycle and flag end of life assets for reuse eligibility assessment before disposal. Support periodic asset verification and inventory checks across EMEA sites warehouses and storage locations.

• Coordinate with IFM vendors to support FF&E verification across regional sites tracking completion and escalating FF&E records align with Global Engineering Enterprise Asset Management SOPs.

• Help improve data quality and consistency across regional asset records.

Reuse Redistribution and Circularity Implementation

• Partner with EMEA Sustainability to ensure FF&E reuse and donation data is captured to support with carbon savings calculations.
• Partner with EMEA Sustainability to identify FF&E available for reuse or donation from decommissioning consolidation refresh retrofit and new project activities.

• Maintain a practical regional catalog of available furniture and equipment for reuse across EMEA.

• Coordinate with project teams to match available inventory with upcoming demand before new procurement is initiated.

• Support reuse-first planning with Design Construction MAC Portfolio Procurement and Facilities teams.

• Track avoided purchases reuse outcomes donation volumes waste diversion and estimated carbon benefits where data is available.

Logistics and Storage Coordination

• Coordinate the movement storage refurbishment redistribution donation resale recycling or disposal of FF&E across EMEA.

• Work with warehouse logistics relocation IFM and vendor partners to ensure assets are properly collected stored protected and made visible for reuse.

• Help solve regional logistics challenges including timing transportation space constraints inventory availability and cross-site demand matching.

• Support process improvements to make reuse easier and faster for project and site teams.

Donation and Sustainable Disposition

• Coordinate with regional stakeholders and approved partners to donate or responsibly dispose of assets that cannot be reused internally. Support regional stakeholders in vendor selection for waste disposal ensuring reporting requirements can be met.

• Support documentation for donation sale recycling transfer or waste disposal.

• Ensure disposition decisions follow applicable regional requirements internal policies and local procedures.

Reporting and Process Improvement

• Prepare simple regional updates on asset availability reuse activity logistics issues cost avoidance and sustainability outcomes.

• Identify process gaps and recommend improvements to the global program lead.

• Document lessons learned from EMEA implementation to help refine global standards tools and playbooks.

• Support regional pilots and scaling efforts for FF&E reuse and circularity.

Required Qualifications

• Experience in facilities operations FF&E coordination asset management workplace services logistics project coordination or related fields.

• Strong understanding of furniture inventory workplace moves storage reuse donation or disposal processes.

• Ability to coordinate across multiple sites vendors warehouses and internal teams.

• Strong organizational skills and attention to data accuracy.

• Comfortable working with asset management systems spreadsheets dashboards or inventory tools.

• Strong communication skills and ability to drive follow-through with regional stakeholders.

• Experience supporting operational programs across multiple countries or sites in EMEA.

Preferred Qualifications

• Experience with circular economy furniture reuse waste diversion embodied carbon or sustainability programs.

• Familiarity with CMMS/CAFM systems barcode/RFID tracking or visual inventory platforms.

• Experience working with Design & Construction MAC IFM Procurement or Portfolio teams.

• Knowledge of donation resale recycling or sustainable disposition processes in EMEA.

• Experience coordinating warehouse relocation or logistics vendors.

Success Measures

• Improved visibility and accuracy of EMEA FF&E inventory.

• Increased reuse of existing FF&E before new procurement.

• Reduced waste through redistribution donation resale or recycling.

• Clear regional reporting on reuse avoided purchases and disposition outcomes.

• Practical feedback that helps refine the global FF&E circularity process.

What you can expect from us

Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay. Well offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

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