Enter a job title or keyword
Administrative Assistant
Job Location:
Job Location:
Cape Town - South Africa
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
20 October 2026 (2 days ago)
Posted:
Application Deadline:
17 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Duties and responsibilities
- Manage calendars schedule meetings and coordinate conference room reservations for one or more busy managers
- Draft proofread and send professional correspondence including emails memos and formal business letters on tight deadlines
- Prepare meeting agendas take accurate minutes and distribute follow-up action items to every stakeholder afterward
- Handle incoming calls direct inquiries to the appropriate departments and manage shared voicemail and email inboxes
- Arrange business travel including flights hotels ground transportation and detailed day-by-day itineraries for traveling executives
- Process expense reports reconcile receipts against monthly credit card statements and submit reimbursements accurately and on time
- Maintain electronic and paper filing systems ensuring documents stay organized current and easy to retrieve on demand
- Order and track office supplies manage vendor accounts and process routine purchase orders within an approved budget
- Coordinate onboarding logistics for new hires including workspace setup badge access and new equipment procurement
- Review and edit AI-drafted meeting notes emails and summaries for accuracy before they reach clients or leadership
