Accounts Payable Manager

Company: Fidelity Services Group (Pty) Ltd
Department: Finance
Location: Helderkruin Roodepoort Gauteng

Overall Purpose of the Job

The Accounts Payable Manager will be responsible for managing and overseeing the Accounts Payable function within Fidelity Services Group (Pty) Ltd ensuring the accurate and timely payment of suppliers in accordance with contractual payment terms. The role is accountable for effective vendor account management supplier reconciliations payment processing and the resolution of outstanding balances in SAP.

The successful candidate will provide leadership and direction to the Accounts Payable team drive compliance with Procure-to-Pay (P2P) policies and procedures strengthen financial controls maintain effective supplier relationships and ensure the integrity and accuracy of Accounts Payable records and reporting.

Minimum Experience and Requirements:

• Grade 12/Matric
• Relevant qualification in Accounting Finance Financial Management or a related field.
• Significant experience in Accounts Payable management supplier reconciliations and payment operations.
• Proven experience in managing a team within a finance or Accounts Payable environment.
• Strong working knowledge of SAP and financial ERP systems.
• Sound understanding of Procure-to-Pay (P2P) processes financial controls and supplier account management.
• Experience managing Accounts Payable ageing GR/IR clearing payment files and supplier reconciliations.
• Strong analytical problem-solving reporting and financial administration skills.
• Ability to utilise AI tools such as ChatGPT Microsoft Copilot or similar platforms to improve productivity streamline processes analyse information and enhance the quality of written communication and reporting.
• Knowledge of how AI can be applied to document preparation data analysis report writing research and process improvement.
• Excellent leadership stakeholder management communication and organisational skills.
• High levels of integrity accuracy accountability and attention to detail.

Key Responsibilities (Not totally inclusive):

• Oversee the management and reconciliation of the Goods Receipt/Invoice Receipt (GR/IR) clearing account ensuring outstanding items are investigated and kept to a minimum.
• Manage supplier reconciliations ensuring supplier statements are obtained timeously and reconciled against SAP vendor line-item activity reports.
• Monitor and manage Accounts Payable ageing ensuring items outstanding for 90 and 120 days are investigated and resolved or supported by acceptable explanations.
• Oversee the investigation and resolution of debit balances reflected in Accounts Payable ageing reports ensuring outstanding balances are appropriately explained and approved by management.
• Ensure supplier invoices are processed accurately and paid within agreed contractual payment terms.
• Manage supplier relationships and proactively address payment-related issues to minimise disputes and prevent the suspension of vendor accounts or services.
• Oversee the resolution of outstanding invoices supplier statement discrepancies and internal business queries.
• Drive effective collaboration with internal business units to ensure the timely and accurate resolution of Accounts Payable queries.
• Ensure compliance with all applicable Procure-to-Pay (P2P) processes financial policies procedures and internal controls.
• Review payment files (DME) generated in SAP ensuring accuracy and completeness before submission to Cashbook.
• Ensure payment documentation reconciliations and supporting records are maintained and filed in accordance with organisational requirements.
• Oversee the distribution and monitoring of Open Purchase Order (PO) reports ensuring aged and outstanding purchase orders are followed up and closed in SAP.
• Lead manage and support the Accounts Payable team ensuring effective allocation of responsibilities performance management accountability and adherence to deadlines.
• Monitor operational performance and implement improvements to strengthen efficiency accuracy and turnaround times within the Accounts Payable function.
• Provide management with regular updates on Accounts Payable ageing outstanding balances payment processing supplier risks and unresolved queries.
• Coordinate responses to internal and external audit queries relating to Accounts Payable ensuring supporting documentation is accurate and readily available.
• Identify operational risks and implement corrective actions to strengthen financial governance and mitigate exposure arising from overdue supplier payments or unreconciled accounts.

Core Competencies:

• Providing Leadership
• Driving Success
• Structuring Tasks
• Communicating Information
• Creating Innovation
• Showing Resilience
• Adjusting to Change
• Building Relationships
• Giving Support
• Processing Details
• Evaluating Problems
• Investigating Issues
• Dealing with internal and external stakeholders
• Flexibility

Fidelity Services Group (Pty) Ltd reserves the right not to make an appointment to any advertised position. Preference will be given to existing employees where appropriate and appointments will be made on merit. Historically disadvantaged candidates and Black female candidates are encouraged and supported to line with the organisations transformation policy Black female candidates will be given priority subject to the applicable criteria.

Fidelity Services Group supports fair employment practices and business ethics recognising the continuous development of its human capital as a key contributor to its success.

Should you not be contacted within 10 working days of the closing date please consider your application unsuccessful.