Accounting Specialist (Property Management)

Role: Accounting Specialist (Property Management) -

Priority Location: South Africa Latin America & Philippines

Working Hours: 8AM - 5PM (CST) Mon - Fri

Salary Range: $1800 - $2000 USD per month (The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)

Type of contract: Independent Contractor

Type of job: Remote

Mission For This Role:

The Accounting Specialist acts as an accounting support function for clients by maintaining accurate operating bank records and processing property income. The accounting specialist will also monitor and process aspects of spending at all managed properties. Responsibilities include learning and executing processes consistently and also finding further efficiencies to improve processes.

Key Responsibilities:

• Maintain accurate operating bank records.
• Process and apply property income/payments comfortably.
• Monitor and process spending across all managed properties.
• Internalize and execute bill and receipt processes.
• Manage specific payable aspects of the property management process (e.g. utility payments maintenance services) as directed by the Accounting CFO.
• Reconcile company software property accounts with property bank records.
• Identify outline and investigate reconciliation differences.
• Collaborate with team members and management to resolve unusual financial discrepancies.
• Manage and monthly reconcile a designated group of properties.
• Utilize property management software to efficiently complete monthly tasks and generate management reporting.
• Provide regular monthly reporting on property management activities specifically relating to:
  • Maintenance Services & Repairs
  • Elevator activity
  • Utility Activity Trends
  • Unit Inspections
• Reconcile processing activity and outcomes based on these reports to provide financial analysis that supports client satisfaction.

Qualifications & Skills:

• Degree in business (accounting finance etc) preferred but experience will be considered
• Knowledge of computer programs Excel Word Gmail communication platform
• Appfolio property management software
• Knowledge of accounting rules regulations policies and procedures

Important Personal Competencies:

• Organized/Attention to Detail The role includes activity that is cyclical and requires that the individual maintain a standard of completing daily weekly and monthly tasks and maintaining accurate records of activity as required by Accounting and other Departments. This will allow the individual to be successful in providing financial analysis that supports the satisfaction of our clients.
• Strong Follow-Through The role may require ad hoc requests to provide critical information for management or clients. The ability to multitask when requested but still complete all assignments as assigned and outlined on the department schedule will keep the department running smoothly.
• Excellent Communication: Proactive communication is critical in this role. An ideal accounting specialist will be confident asking questions when they dont understand and will ensure they are professional and proactive in all communications.
• Takes Initiative/Self-Starter - A successful person in this role will be able to work independently and with other staff and departments to complete assignments. Working well with others will lead to success. The department thrives when a particular accounting function requires some additional assistance and the team works together to problem-solve or complete an outstanding issue.
• Growth mindset An individual who wants to further develop their understanding of the financial processes of a business can be successful in this role based on their passion. There is also an opportunity to look for efficiencies and process improvements in this role to improve the overall health of the department.

Objectives For the Role:

Within the first 3 months

• It will be expected that the Accounting Specialist has been trained on the property management accounting software.
• Training will include online tutorials for the AppFolio Property Management software.
• Additional opportunities to apply property transactions will coincide with this training to allow real-life applications to the online lessons. The individual should be able to comfortably apply property payments and follow internal processes to complete monthly payment cycles.
• Training will include reconciling Management software property accounts with property bank records. The individual should be able to identify and outline
• reconciliation differences and work with team members and management to determine a course to reconcile any unusual circumstances.
• Training should conclude with the ability to manage a group of properties to reconcile monthly.
• Training should conclude with the ability to manage certain payable aspects of theproperty management process as determined by the Accounting CFO.

Within the first 6 months

• The Accounting Specialist should be proficient in processing routine assignments with minimal supervision. Assignments of utility payments maintenance services or other property management areas will be determined by the Accounting CFO and balanced across the team.
• Demonstrate an ability to utilize property management software for payable processing to efficiently complete monthly task and provide management reporting as requested.
• Reporting is typically monthly for property management activity as it relates to
• Maintenance Services Elevator activity Maintenance Repairs Utility Activity Trends and Unit Inspections.
• Reconcile processing activity and outcomes based on property management reporting.

Required Experience:

IC