Open Jobs Office and Engagement Manager

At Sephora beauty is about feeling seen valued and empowered individually and collectively. It is connecting deeply with others celebrating diversity and inclusivity unlocking your potential and making a difference every day. Together we belong to something beautiful.

Sephora SEAs omni channel business spans over 8 countries (Australia India Indonesia Malaysia New Zealand the Philippines Singapore and Thailand) with 100 stores and boasts some global flagships such as ION and Raffles City in Singapore F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e. Click and collect and marketplace).

Office & Engagement Manager Sephora SEAO Regional HQ (Singapore)

Key Responsibilities:

• Office Management & Operations:

• • Oversee the day-to-day operations of the Singapore Regional Headquarters ensuring a productive and well-maintained work environment ) including reception facility upkeep meeting room management and general office aesthetics.

• Vendor & Facility Management:Serve as the primary point of contact for building management landlords and external vendors (cleaning services catering security office supplies). Manage contract negotiations purchase orders and invoicing.

• Facility management and co-ordination with appointed vendor during renovation co-ordination with landlords specific to needs arising from this project seat planning during and after renovation engagement activities during and after renovation specific to the renovation project.

• Workspace Logistics:Coordinate desk assignments seating arrangements and onboarding logistics for new hires (access cards workstation setup equipment provisioning).
• Coordinate office events meetings and conferences including logistics catering and venue booking.
• Manage incoming and outgoing mail couriers and general office communications.
• Ensure compliance with office policies and health & safety regulations.
• Assist with onboarding and offboarding processes for new and departing employees.
• Maintain an organized and efficient filing system both physical and digital.
• Health Safety & Compliance:Ensure compliance with local health and safety regulations maintain emergency evacuation protocols and act as the primary safety warden.
• Budget Management:Manage the operational office budget tracking expenses and identifying opportunities for cost efficiency.

Employee Engagement & Workplace Experience

• Culture & Community:Partner with the People/HR team to design and execute initiatives that drive employee engagement morale and connection across the team.
• Event Planning:Plan and coordinate team-building activities milestone celebrations cultural events wellness programs and annual company gatherings.
• Internal Communications:Help maintain channels for internal communication highlighting team wins company updates and upcoming events.
• Feedback & Pulse:Support the HRBP & Talent team in site related action planning coming from Sephora Voice.
• DEI & Wellness:Support Diversity Equity and Inclusion (DEI) initiatives and promote physical and mental well-being programs within the office.

We would love to hear from you if you are/have

• Proven experience in office management employee engagement & workplace experience management.

• Communication & Influence: Exceptional communication negotiation and stakeholder management skills with the ability to influence cross-functional teams internal and external partners.
• Adaptability: Proven ability to thrive in a highly matrixed fast-paced regional environment managing multiple priorities with a proactive and independent approach.

Here you will find:

• Community in which authenticity is embraced and the strength of our differences fuels our collective spirit

• Culture of empowerment learning & growth that offers you the tools space and opportunity to learn innovate and lead

• Work that brings fulfilment from delighting clients every day to inspiring our industry at large every action makes a difference

It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself because you are what sets us apart. Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment hiring training advancement or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.