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Facilities & Administration Executive
Job Location:
Monthly Salary:
Experience Required:
Posted:
26 August 2026 (2 days ago)
Posted:
Application Deadline:
23 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
- Oversee day-to-day facilities and workplace activities including building inspections defect tracking maintenance schedules and repair coordination.
- Arrange preventive maintenance breakdown support contractor visits and minor workplace improvement works to ensure timely completion.
- Administer facilities service requests by coordinating vendors or technicians monitoring progress and maintaining accurate completion records.
- Maintain documentation for facilities assets building plans licenses certificates warranties service contracts and renewal schedules.
- Coordinate workplace services such as cleaning pest control air-conditioning electrical systems fire-safety systems security/access systems and common-use equipment.
- Facilitate quotation sourcing purchasing documentation invoice verification vendor follow-ups and facilities expenditure monitoring.
- Control PPE uniforms life vests and safety-equipment inventories including issuance records stock replenishment servicing schedules and equipment tracking.
- Provide administrative coordination for WSH ISO audit regulatory and compliance-related activities including document filing action tracking and evidence preparation.
- Support general office administration by managing workplace supplies signage meeting-room equipment shared records and cross-department facilities requirements.
- Compile regular facilities performance reports covering maintenance status outstanding defects contract expiries PPE activities expenditure vendor issues and WSH/ISO follow-up actions.
Requirements
- Minimum GCE O-Level with relevant experience or NITEC/Higher NITEC/Diploma in Facilities Management Business Administration Building Services Supply Chain Safety or a related discipline.
- At least 3 years of relevant experience in facilities or operational administration involving building maintenance contractor/vendor coordination purchasing and PPE or inventory management.
- Practical knowledge of preventive maintenance facilities services service-contract administration purchasing documentation invoice processing and basic building systems; experience in an engineering marine industrial warehouse or technical environment is advantageous.
- Proficient in Microsoft Office particularly Excel Word PowerPoint and Outlook with the ability to maintain trackers registers expiry schedules reports and basic expenditure analysis; familiarity with ERP NetSuite is beneficial.
- Strong organisational follow-up record-keeping communication and problem-solving skills with the ability to manage multiple deadlines work independently coordinate with internal and external stakeholders and maintain accurate documentation.
Clarence Khoh
R1552376
Required Skills:
Hiring Facilities & Administration Executive
