Executive Secretary

The Executive Secretary provides high-level secretarial administrative and organizational support to the General Manager ensuring the smooth and efficient management of daily activities appointments correspondence and priorities. The role requires a high level of professionalism discretion confidentiality and attention to detail with the ability to work independently and manage multiple tasks with minimal supervision.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the General Manager ensuring the smooth and efficient operation of the General Managers office.
• Manage and coordinate the General Managers diary and appointments ensuring a well-organized and balanced schedule that allows sufficient time for meetings operational matters follow-ups and administrative work.
• Proactively monitor the General Managers schedule and priorities anticipating requirements and assisting in organizing appointments commitments and daily activities effectively.
• Prepare correspondence reports schedules presentations letters memoranda and other documents as required by the General Manager including materials for internal distribution and submission to Accor Head Office.
• Attend and coordinate meetings including Executive Morning Briefings and management meetings taking accurate minutes and ensuring timely distribution and follow-up of action items.
• Manage incoming and outgoing correspondence and communications relating to the General Managers office including emails letters and other official documents.
• Maintain organized and confidential filing systems and records ensuring documents and information are properly maintained and readily accessible when required.
• Liaise professionally with internal departments Accor Head Office guests business partners and other stakeholders on matters relating to the General Managers office.
• Maintain office supplies and administrative resources ensuring the General Managers office is adequately equipped to support daily operations.
• Handle confidential and sensitive matters with the highest level of discretion and perform other duties and assignments as directed by the General Manager in accordance with company policies Accor standards and hotel procedures.

Qualifications :

• Diploma or Bachelors Degree in Hospitality Management Business Administration Secretarial Studies or a related discipline.
• Minimum 8 years of relevant secretarial or administrative experience preferably supporting senior management.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Word Excel and PowerPoint.
• Strong organizational skills with excellent attention to detail.
• Good communication and interpersonal skills with a professional and service-oriented approach.
• Able to handle confidential information with discretion and work independently with minimal supervision.
• Professional appearance and grooming at all times.

Remote Work :

No

Employment Type :

Full-time