Assistant Property Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves

The Assistant Property Manager supports the Facilities Manager in delivering Integrated Facilities Management (IFM) contract deliverables across assigned sites in Singapore. Youll serve as a key point of contact with clients and stakeholders ensuring JLL teams and service partners deliver facilities management and workplace services to the highest standards. Your focus will be on maintaining safe code-compliant functional and energy-efficient facilities and site infrastructure.

Youll lead the onsite team while supporting budget management for Capex and Opex within approved allocations providing monthly updates and year-end projections to the Facilities Manager. The role requires preparing collating and submitting facilities financial and project reports at required frequencies.

Working closely with various stakeholders and vendors youll manage ad hoc projects according to client specifications and timelines applying strong competencies in facilities management engineering project management tender evaluation and project reporting.

What your day-to-day will look like

Facilities Management Leadership

Youll champion a Safety First culture across sites improving safety performance by raising awareness and influencing staff and partner safety behaviours. Providing leadership and guidance to your team youll ensure delivery of high client service standards while maintaining strong focus on EHS compliance SLA and KPI achievement satisfaction survey results and scope of work requirements for both JLL staff and vendor partners.

As the liaison for all facilities servicesincluding janitorial lab services landscape security waste management space planning and project developmentyoull ensure compliance with government and statutory licenses monitor PM planners to confirm timely completion and strictly enforce safety environmental and client standards. Youll also ensure compliance with portfolio-wide initiatives and relevant local state and federal regulations.

Client Engagement and Reporting

Youll prepare collate and submit facilities and financial reports while organizing coordinating and chairing client meetings and business reviews. Promoting sustainability initiatives youll propose and participate in recycling energy reduction and waste management programs. Youll ensure M&E system uptime and smooth operations while responding to site incidents and emergencies as required. Managing the FSM system youll serve as ERT-trained support and act as SIC for the building when needed.

Project Management

Attending project tender show rounds to understand requirements and expectations youll define project work requirements and scope of work then liaise with vendors to obtain quotations based on tender specifications. Youll evaluate vendor quotations consolidate information and prepare formal quotations for client submission.

Following project awards youll coordinate vendors and clients to ensure safe timely completion within budget and specifications. Conducting project meetings youll provide progressive updates to clients and stakeholders submit project progress and completion reports and process project claims and invoicing.

Team and Financial Management

Youll establish site-level goals in conjunction with leadership and cascade objectives to your team through Workday. Maintaining an effective succession plan and completing performance reviews by required deadlines youll engage in ongoing performance management for all direct reports. Youll effectively manage site operating expenses to meet or exceed savings targets develop annual operating budgets provide monthly variance analysis and submit periodic forecasts. Supporting JLLs Sourcing Team on initiatives and supplier transitions youll ensure all financial processes follow JLL and client competitive bid requirements including PO issuance and work receipting.

Innovation and Best Practices

Youll actively identify develop and document best practices and innovations that increase JLLs value to the client applying and supporting JLL technology and corporate programs.

Required qualifications

• Degree in Engineering discipline or equivalent
• Minimum 5 years of relevant facilities management experience with demonstrated judgment
• Experience in account operations and management
• Technical knowledge in facilities management project management and tender RFP processes
• Knowledge of statutory requirements

Preferred qualifications

• Site Incident Controller certification accredited by SCDF
• Occupational First Aid (OFA) certification
• Knowledge of energy reduction and sustainability programs
• Strong customer service and interpersonal skills with problem-solving ability
• Proficiency in Microsoft Office MS Project PowerPoint and Excel
• Understanding of facilities operations and housekeeping management
• Knowledge of standard business and accounting practices with Excel data analysis capability
• Self-motivated flexible responsible and able to work under pressure

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.