Assistant, Contract Management

• Requisition processing of Purchase Order (PO)/PO creation including a solid understanding of any auditable documentation needed for PO.
• Recognize and resolve vendor management issues to maintain system integrity (e.g. wrong supplier chosen by requisitioner)
• Comprehending fundamental contract content and purpose to verify that the requisition was created properly and independently make the decision to reject or approve.
• Verification of Insurance certificates diversity documentation and CIA required
  documentation and ability to obtain necessary documentation if not provided
• Independently Approve POs for service agreements within delegated limits.
• Assist with the resolution of higher dollar agreements that have compliance issues.
• Primary interface with shopping cart requisitioners and PO approvers to identify and/or troubleshoot requisition issues (vendor issues documentation issues compliance issues).
• Process Purchase Order Change Notice requests according to guidelines established.
• Demonstrate operational expertise with contract workflow management system and PO system.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Support the timely preparation and execution of Confidentialy Disclosure Agreements (CDAs) Clinical Study Agreements (CSAs) associated budgets and vendor agreements
• Managing logistics of obtaining internal and site signatures
• Maintaining up to date records as necessary per global and local standard operation procedures
• Liaising with Stakeholders to deliver on the contracting commitments made to the business
• Customising of appropriate country CDA and CSA templates for a clinical study
• Supports Tracking of CDAs CSAs Site Intelligence KPIS/Metrics as required

Qualifications :

• High school diploma or GED Change to match equivalent in UK & EU
• 1-5 years experience in Pharma industry with an emphasis on the business (contracting outsourcing finance)
• Beneficial to have experience in SAP contract management databases and vendor management programs
• Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines and within auditable standards
• Strong Written and verbal communication including ability to communicate effectively in English and local language (if not English) and interpersonal skills including conflict resolution and problem solving.
• Significant administrative experience within an office environment

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

No

Employment Type :

Full-time